Position Information

NY HELPYes

AgencyState Comptroller, Office of the

TitleAccountant Aide, SG13, Accountant Aide Trainee 2, (Equated to SG-11), Accountant Aide Trainee 1, (Equated to SG-09), Item #02719

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade13

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $39534 to $63196 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

Location

County Albany

Street Address Office of the New York State Comptroller

800 North Pearl Street

City Albany

StateNY

Zip Code12204

Job Specifics

Minimum Qualifications Do you want a career with a purpose that provides work/life balance? Apply today to join the Office of the New York State Comptroller.

No exam required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program.

Non-Competitive Qualifications for appointment under the NYHELPS Program:
For appointment to the Accountant Aide Trainee 1, SG-09, you must have:
• Six credit hours in accounting, auditing, or taxation courses AND either one year of experience gathering, preparing and updating financial data, financial reports, and records; or reconciling accounts and data, reviewing accounting and auditing reports, and verifying accuracy of calculations, balances, and supporting documentation; or assisting accountants or auditors conducting financial and program audits by counting, verifying, and reconciling inventory and cash on hand, determining and verifying the accuracy and propriety of transactions, records, reports, and statements.

For appointment to the Accountant Aide Trainee 2, SG-11, you must have:
• Nine credit hours in accounting, auditing, or taxation courses AND either 18 months of experience gathering, preparing and updating financial data, financial reports, and records; or reconciling accounts and data, reviewing accounting and auditing reports, and verifying accuracy of calculations, balances, and supporting documentation; or assisting accountants or auditors conducting financial and program audits by counting, verifying, and reconciling inventory and cash on hand, determining and verifying the accuracy and propriety of transactions, records, reports, and statements.

For appointment to the Accountant Aide, SG-13, you must have:
• Twelve semester credit hours of accounting, auditing, or taxation courses AND either two years of gathering, preparing, and updating financial data, financial reports, and records; or reconciling data, reviewing accounting and auditing reports, and verifying accuracy of calculations, balances, and supporting documentation; or assisting accountants or auditors conducting financial and program audits by counting, verifying, and reconciling inventory and cash on hand, determining and verifying the accuracy and propriety of transactions, records, reports, and statements.

Competitive Minimum Qualifications:
You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program, or eligible to transfer to this title under Section 70.1 or 70.4 the Civil Service Law.

For 70.1 or 70.4 transfer to an Accountant Aide, salary grade (SG)-13, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to an SG-11 or above. SG-09 or above for a Trainee 2, SG-07 or above for a Trainee 1, depending on qualifications.

Additional Requirements:
You must have six credit hours in accounting, auditing, or taxation courses AND either:
• One year of experience gathering, preparing and updating financial data, financial reports, and records; OR
• One year of reconciling accounts and data, reviewing accounting and auditing reports, and verifying accuracy of calculations, balances, and supporting documentation; OR
• One year of assisting accountants or auditors conducting financial and program audits by counting, verifying, and reconciling inventory and cash on hand, determining and verifying the accuracy and propriety of transactions, records, reports, and statements, and completion of a two-year traineeship.

Depending on qualifications, you may be required to serve a 1 or 2-year traineeship that leads to the full level grade 13 position.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)

Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.

55-b/c:
This position may be designated 55 b/c and is subject to verification of applicant eligibility. For more information on this program, please visit the NYS Department of Civil Service website, 55b/c Recruitment Resources Center (ny.gov)

Duties Description Collect, Tabulate, Analyze and Maintain inventories of security accounts held at transfer agents, mutual funds, and broker/dealers.
• Obtain statements from OUFs custodian for securities accounts by accessing online account information, downloading, and saving the statements in both Microsoft Excel and Adobe Reader
• Maintain an inventory control system of accounts that hold securities.
• Make calculations to determine the relationship between the ending balance of one statement and the beginning balance of the next.
• Analyze statements for activity, including incoming transfers, dividend reinvestments, reorganizations and/or mandatory redemptions and based on the type of activity, the proper notation and/or calculation must be made on the statement and the tabular inventory file.
• Prepare statements for imaging and indexing. Account information such as fund name, fund number, account number and date range need to be identified.

Communication and Correspondence
• Preparing correspondence to authorize the transfer assets from various brokerage and transfer agent.
• Assist in the preparation, review, evaluation, and analysis of an array of reports and documents to complete various segments of the audit.
• Download and distribute statement reports to senior auditors.
• Compile and prepare monthly bank reconciliation and distribute to senior auditors.
• Compile and prepare OUF’s monthly journal entry and distribute to auditor in charge.
• Create and compile a database of miscellaneous checks received in OUF account and distribute to senior auditors for potential audit findings.
• Maintain and update tracking database and communicate new or overdue response items to senior auditors.
• Manage project timeliness and deadlines and communicate results with the audit team.
• Collect data of securities sold, summarize the data in tabular formats and distribute to senior auditors.
• Tabulate the unit’s invoices for procured resources and submit to the auditor in charge for review and approval. Review invoice documentation for change in contract terms and conditions and inform senior auditors, auditors in charge and principal auditor.
• Perform data gathering and distribute to senior auditors.

Additional Comments Knowledge, Skills, and Abilities:
• Strong organizational skills
• Good knowledge and use of technology
• Effective written and verbal communication skills
• Ability to work independently and in a team environment
• Ability to handle multiple and sometimes competing priorities
• Demonstrates the ability to perform mathematical calculations, with the use of Excel

Telecommuting:
The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.

Reasonable Accommodation:
The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.

Equal Opportunity Employment:
The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Jaylin Frese

Telephone 5184741924

Fax (518)-486-6723

Email Address Jobs@osc.ny.gov

Address

Street Office of the New York State Comptroller, Division of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

 

Notes on ApplyingSubmit a clear, concise cover letter and resume to https://www.osc.ny.gov/jobs/openings/accountant-aide-trainees/092447 , no later than February 28, 2025.
Unofficial transcripts and/or templates will be required for certain positions. To access this job vacancy,
copy the link above and paste it into your web browser. Documents must be sent as unlocked and
accessible attachments.

Reference Item #02719-JCF on your cover letter for proper routing.

If you have questions about this vacancy, please contact this Division representative:
Division contact: Michael Brienza, mbrienza@osc.ny.gov