Position Information

NY HELPNo

AgencyFinancial Services, Department of

TitleProgram Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $51920 to $65219 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 6 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address One Commerce Plaza

City Albany

StateNY

Zip Code12257

Job Specifics

Minimum Qualifications Preferred Qualifications

• Experience working in high volume, paper intensive work environment.
• Working knowledge of Microsoft Word and Excel.
• Strong written and oral communication skills.
• Excellent analytical skills and ability to interpret information and formulate conclusions, strategies, and
recommendations.
• Highly organized with the ability to handle multiple priorities simultaneously (multi-task).

Appointment method:

List Appointment: Candidates must be reachable on the Civil Service eligible list for Program Aide, 00-528010.

Transfer: Candidates must have one year of permanent competitive service in a title eligible for transfer via Section 70.1 of the Civil Service Law. Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website at http://careermobilityoffice.cs.ny.gov/cmo/.

Please Note that under Civil Service Law, an employee cannot have two consecutive upward 70.1 or 52.6 transfers without an intervening eligible list appointment if such transfers would exceed two salary grades.

Duties Description The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation; and preserving the stability of the global financial system.

The Department of Financial Services is seeking candidates for the position of Program Aide, SG-13 in Human Resources Management. Duties include, but are not limited to, the following:

• Assists the Recruitment Team in all facets of candidate sourcing, including postings, canvassing, interviews and reference checks;
• Monitors shared mailboxes and ensures information is escalated to the correct Human Resources Specialist;
• Coordinates all vacancy posting and canvassing activities, including monitoring posting close and canvass expiration dates;
• Reviews documentation submitted by applicants, requesting additional information where necessary;
• Provides preliminary information to applicants regarding position specifics, including salary, benefits, working conditions, locations, agency/facility goals and objectives, and the structure and operation of State government;
• Regularly reviews Civil Service lists and performs list maintenance;
• Supervises subordinate staff in scheduling of interviews and conducting reference checks;
• Follows up with candidates who have not responded to canvasses; and
• Compiles applicant response metrics, as needed.

Additional Comments Please note that a change in negotiating unit may affect your salary, insurance and other benefits.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Kaitlyn Covert

Telephone

Fax (518) 402-5071

Email Address kaitlyn.covert@dfs.ny.gov

Address

Street One Commerce Plaza

Suite 301

City Albany

State NY

Zip Code 12257

 

Notes on ApplyingTo Apply: Interested qualified candidates must submit a resume and letter of interest no later than November 29, 2024, to the email address listed below. Please include the Vacancy ID in the subject line of your email to ensure receipt of your application. Email submissions are preferred.

Kaitlyn Covert
Box Program Aide - 00738
New York State Department of Financial Services
Office of Human Resources Management
One Commerce Plaza, Suite 301
Albany, NY 12257
Email: Kaitlyn.Covert@dfs.ny.gov
Fax: (518) 402-5071

All candidates that apply may not be scheduled for an interview.


Public Service Loan Forgiveness
Employment with New York State qualifies an individual for Public Service Loan Forgiveness (PSLF). This program forgives the remaining balance on any Direct Student Loans after you have made 120 qualifying monthly payments while working full-time for a U.S. federal, state, local, or tribal government or not-for-profit organization. To learn more about the program and whether you would qualify, please visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service


AMERICANS WITH DISABILITIES ACT: REASONABLE ACCOMMODATIONS
Under the Americans with Disabilities Act (ADA), the Department of Financial Services is required to provide reasonable accommodation for known physical or mental limitations of an otherwise qualified applicant with a disability if an accommodation would enable the applicant to perform the essential functions of the job. If the accommodation would constitute an undue hardship on the operations of the agency, the agency is not required to provide it.

All people with disabilities are encouraged to apply to all jobs for which they meet the minimum qualifications.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 473-3130 or via email at response@oer.ny.gov.