Position Information

NY HELPNo

AgencyTeachers' Retirement System

TitleOffice Assistant 3

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitCSEA Local 658 (NYS Teachers’ Retirement System)

Salary RangeFrom $59453 to $77573 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 15%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 10 Corporate Woods Drive

City Albany

StateNY

Zip Code12211

Job Specifics

Minimum Qualifications In order to be considered for this position, you must apply on our applicant portal. Please use the following link: https://www.nystrs.org/careers/job-opportunities/

Minimum Qualifications

EITHER 1) Reachable on the Civil Service eligible list; OR 2) Eligible for reassignment by virtue of having permanent competitive service as an Office Assistant 3 (SG-14); OR 3) Eligible for transfer under the provisions of the Civil Service Law by virtue of having one year of permanent competitive service in an appropriate title.

Duties Description Job Duties

The Office Assistant 3 is responsible for, but not limited to, the following duties:

Administrative tasks associated with the operation and daily activities of the mail room
Opening/sorting mail, folding/inserting letters and inter-office mail delivery
Coordinates large print jobs and mailings
Prepares and mails monthly retirement checks
Operates a variety of mail processing and copier equipment
Receives, stores and distributes goods, materials, equipment and records in a stockroom / mail room setting
Loads, unloads and physically handles equipment and supplies
Rotates stock in storage areas as required
Maintains perpetual inventory records to monitor and control inventory stock levels
Maintains records or logs of items shipped, delivered and received
Assesses the need for ordering supplies, materials and equipment based on inventory levels
Prepares purchase requisitions to procure goods, materials, equipment and supplies
Prepare various reports related to inventory of materials received and distributed
Maintains logs for purchases and recycling in pursuit of LEED building certification
Plans or assists in the layout of storage areas
Communicates with agency staff, users, vendors, manufacturers, shippers and other parties
Evaluates clerical procedures and processes forms and documents relative to the efficiency of operations
Supports system functions such as MWBE, Delegates Meetings and other large events
Performs courier runs to the Post Office using system vehicles
Train / Supervise subordinate staff
Work Environment, Travel, and Physical Demands

A valid driver's license is required
Some heavy lifting may be necessary, the ability to lift 50 pounds is required
The position requires the use of various mail processing equipment such as, but not limited to, printers, copiers, sorters, inserters, postage machines, scanners, labelers, binding equipment, etc. Additionally, the position requires use of pallet jacks, dollies and other material handling equipment.
Travel to our second location in Malta, NY may be required

Additional Comments Position Summary

The Office Assistant 3 is designated to the mail room, overseeing all activities and administrative tasks within this area. Responsibilities include processing incoming and outgoing mail, packages, and deliveries—both bulk and individual. The role also entails performing printing tasks and managing the storage, inventory, and distribution of supplies and equipment.

The Office Assistant 3 position demands strong multitasking abilities. Prior operational experience and proficiency in handling various mail room equipment are essential. Basic computer skills are necessary for effective job performance. This position serves in a supervisory capacity, directing the activities of several Office Assistant 2s within the department.

Preferred Qualifications

Able to operate machinery such as Printers, Inserters, Folders, Labelers, which requires programming for jobs
Familiarity with "Fiery" Printing Management Software
Familiarity with "People Soft" Management Software
Knowledge of Microsoft Office Suite
Commitment to providing exceptional customer service
Excellent communication skills
Excellent interpersonal skills

EEO STATEMENT

At NYSTRS, diversity, equity, and inclusion are integral to our mission of providing our members with a secure pension and exceptional customer service. We are committed to fostering an inclusive and equitable culture where all diversity is valued and recognized as a source of strength and enrichment across all operations.

NYSTRS is proud to provide equal opportunities to all employees and qualified applicants without regard to race, color, religion, creed, sex, gender expression or identity, national origin, age, ability and disability status, veteran status, marital status, pregnancy status, sexual orientation, citizenship, or any other legally protected class. We are committed to being a workplace that attracts, supports, and retains talented individuals from diverse backgrounds and experiences while championing equal opportunity across recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

All applications to NYSTRS should be done via our website. NYSTRS will never ask you to submit private information via email or direct you to submit private information to another site as part of our recruitment process.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources

Telephone 518-447-2906

Fax

Email Address recruitment@nystrs.org

Address

Street 10 Corporate Woods Drive

City Albany

State NY

Zip Code 12211

 

Notes on ApplyingIn order to be considered for this position, you must apply on our applicant portal. Please use the following link: https://www.nystrs.org/careers/job-opportunities/