Position Information

NY HELPNo

AgencyPeople With Developmental Disabilities, Office for

TitleAdministrative Assistant 2-CNY DDSO

Occupational CategoryAdministrative or General Management

Salary Grade15

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $58066 to $72519 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 AM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Onondaga

Street Address 187 Northern Concourse

City Syracuse

StateNY

Zip Code13212

Job Specifics

Minimum Qualifications MINIMUM QUALIFICATIONS:

Must be in title OR on the Civil Service eligible list OR be eligible for transfer under Section 70.1 in a designated title determined by the NYS Department of Civil Service OR be eligible for provisional appointment pending exam.

Simultaneous to this posting the Civil Service list for Administrative Assistant 2 will be canvassed. Management reserves the right to select either an eligible respondent to this posting or appoint from the Civil Service list.
Provisional qualifications: Must have one-year permanent service in Examination Composition Assistant, Law Department Document Specialist, Office Assistant 2 Keyboarding, Office Assistant 2 Keyboarding (Spanish Language), Administrative Assistant 1, Administrative Assistant 1 (Spanish Language), or Senior Data Entry Machine Operator.
If appointed on provisional status, you must participate in the next Civil Service examination(s) and be a reachable candidate to obtain permanent status and maintain your position.

Duties Description PRIMARY DUTIES AND RESPONSIBILITIES:

As an Administrative Assistant 2 assigned to Services Access, Program Implementation, Provider Support (SPS) Bureau, you will work independently and be responsible for providing administrative and office support to the Director of the Regional Office or Deputy Director of the Region Office. Responsibilities include but are not limited to:
• Provide a high level of customer services to stakeholders including the individuals, family, provider agencies, CCOs, OPWDD personnel and SPS RO divisions. Including answering telephones, providing appropriate information, take and tracking messages, and transfer calls to appropriate individuals
• Draft, proofread, and edit correspondence, prepare reports, tables, charts, via TABS, SharePoint, CHOICES, Excel and other platforms
• Maintain scheduling and event calendars including coordination of conferences and meetings
• Opens, reads, routes, and distributes incoming mail and other materials and answer routine inquires
• Assist in tracking assignments to ensure outcomes within desired timeframes are achieved
• Makes travels arrangements and process necessary documents in SFS
• Provides supervision, guidance, and training to the Administrative Support team, organize and lead team meetings, monitor performance and complete evaluations for subordinates, and serve as timekeeper for LATS/TIMES
• Provide technical support for Videoconferencing
• Preparing and mailing office correspondence
• Assist and maintain organization of Regional Field Office 2 Director’s priorities including preparation for meetings, filing (electronic and paper), ensuring copiers and faxes in working order and paper supplies filled, shredding, etc.
• Prepare and submit work orders
• Prepare and submit help tickets as necessary to ITS
• Maintain office inventory in current condition
• Provide administrative support to SPS Executive team and Regional Field Office Administration as needed and assigned
• Attend recurrent trainings and meetings; produce minutes as assigned
• Other duties as assigned

#LI-AR1

Additional Comments TITLE: Administrative Assistant 2

# OF POSITIONS: 1

SALARY GRADE: SG-15

SALARY: $58,066 – $72,519

NEGOTIATING UNIT: Management Confidential (06)

OFFICE/REGION: Regional Office- Central Office

DIVISION/DEPARTMENT: Regional Office

LOCATION: Central New York DDRO
187 N. Concourse
Syracuse, NY 13212

SHIFT: Days 8:30-4:30
PASS DAYS: Sat/Sun

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Central NY DDSO-Attn: Human Resources

Telephone 315-339-0110

Fax 315-338-0443

Email Address Centralny.careers@opwdd.ny.gov

Address

Street 8163 Gore Rd

City Rome

State NY

Zip Code 13440

 

Notes on ApplyingAPPLICATION PROCEDURE: Submit PRF-1 form and/or cover letter and résumé by 10/17/2024, to:

Central NY DDSO
Human Resources Office
8163 Gore Road
Rome, NY 13440
E-Mail: CentralNY.Careers@opwdd.ny.gov
Fax: 315-338-0443


Please reference the above EOA # 24-218 in all correspondence.




OPWDD is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas, and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation, and beliefs.

If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-4785 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.

Please Note:
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• To be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer.