Review Vacancy
Date Posted: 10/21/24
Applications Due: 11/04/24
Vacancy ID: 170165
Position Information
NY HELPNo
AgencySUNY Stony Brook
TitleOffice Assistant 2 - Birth Registrar Department/Regional Perinatal Center
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade09
Bargaining UnitCSEA Local 658 (NYS Teachers’ Retirement System)
Salary RangeFrom $41399 to $44799 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Variable
Hours Per Week 37.5
Workday
From 8 AM
To 4 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Suffolk
Street Address Stony Brook University Hospital
City Stony Brook
StateNY
Zip Code11794
Job Specifics
Minimum Qualifications MUST have taken and passed the specific job related Civil Service exam and be reachable on the appropriate Civil Service list.
Office Assistant 2 Promotion: one year as an Office Assistant 1; or one year of permanent service in a clerical or keyboarding title allocated to Grade 5 or higher.
Duties Description Design clerical processing procedures.
Gather, compile, and prepare data from manual or automated files and other sources for various reports, publications, records, or other external or internal communications.
Respond to questions concerning the operation of the unit or program area.
Write responses to correspondence.
Resolve work problems.
Review forms and applications and make appropriate determinations.
Coordinate arrangements for meetings, courses, and other gatherings arrange for rooms, take attendance, and insure that appropriate materials and equipment are available.
Qualified candidates will demonstrate excellent communication skills, interpersonal skills, knowledge and understanding of patient care and effectively respond to changing patient needs by making decisions based on ethical principles and adhering to our high standard of excellence.
Interviews patients daily to gather information and check on their progress completing the birth certificate and social security cards. Creates a batch list to be processed and sent to the town of Brookhaven. Ensures on a monthly basis that all Birth certificates are complete and sent to the town of Brookhaven.
Utilizes the Electronic medical record to code and enter10-12 packets per day into the on-line computer system which sends the birth certificate to Albany. Maintaining a 95% accuracy rating.
Designs clerical processing procedures.
Gathers, compiles and prepares data for internal and external communications.
Writes responses to various types of correspondences.
Resolves issues as they arise.
Coordinates and conducts meetings as required.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Madeline Vojta
Telephone (631)792-5323
Fax
Email Address madeline.vojta@stonybrookmedicine.edu
Address
Street 31 Research Way
City East Setauket
State NY
Zip Code 11746
Notes on ApplyingIf interested in Office Assistant 2 Position please apply directly on our career site using the link below -
https://stonybrooku.taleo.net/careersection/2/jobdetail.ftl?job=2402719&tz=GMT-04%3A00&tzname=America%2FNew_York
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