Position Information

NY HELPYes

AgencySUNY Brockport

TitleAdministrative Assistant 1 - Hazen Center - NY HELPS

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $46306 to $46306 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Monroe

Street Address 350 New Campus Drive

City Brockport

StateNY

Zip Code14420

Job Specifics

Minimum Qualifications NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):

Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.
In lieu of two years of experience, certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology, may be substituted.

COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS):

Candidates must have permanent appointment in an Administrative Assistant 1 New York State classified position (or be eligible for a 70.1 transfer) or be reachable for appointment on the current NYS Civil Service eligible list for Administrative Assistant Trainee 1, Full Time - Brockport location.

OR
Transfer eligible candidates who have completed one year of service in title are eligible to transfer into the Administrative Assistant Traineeship, up to a two salary grade jump, at the first level, second level OR full title, dependent on what coursework they have completed - (Non-Keyboarding titles will be required to take a typing test.)

Email Kallee Quill in the Office of Human Resources at kequill@brockport.edu with any questions regarding the Traineeship.

Duties Description The Administrative Assistant 1 provides administrative support for the Hazen leadership team as well as and other Hazen professional staff. The AA1 ensures the efficient operation of the office by performing a wide range of administrative tasks related to correspondence, filing, calendar management, work coordination, customer service, information gathering and compilation of reports. They assist individuals who are seeking services or information in Hazen in accordance with Hazen policies and procedures.


Job Functions:

Provides support for director and leadership team for scheduling and project management.
Maintains scheduling and event calendars for Director of Hazen, Associate Director of Counseling, Associate Director of Health Center and Assistant Director of Wellness.
Schedules and confirms appointments for patients/clients, customers, or supervisors.
Maintains confidentiality and discretion in handling all written and oral communication pertaining to student records, phone calls and other information that maybe HIPAA or FERPA protected and employee information that may have access to related to support of the leadership team.
Manages projects and/or contributes to committee or team work as assigned.
Coordinates information flow by acting as liaison among administration, staff, other employees and the public.
Opens, reads, routes, and distributes incoming mail or other materials and answers routine inquiries. Mails various items including letters, reports, and promotional materials; and prepares packages and arranges for them to be shipped.
Answers telephone and gives information to callers, takes messages, and transfers calls to appropriate individuals.
Sets up and manages paper and electronic filing systems for personnel records according to accreditation requirements.
Coordinates conferences, meetings, or special events including creating conference or event materials/flyers/invitations, reserving meeting space.
Makes travel arrangements for staff. Creates and/or submits travel expense reports for staff.
Composes, types, and distributes meeting notes, correspondence, and reports.
Orders and distributes supplies and manages the procurement process for Hazen. Maintains office supply inventory and equipment in coordination with the other support staff
May supervise other staff/student employees and provide training and orientation to new staff.
Shares in holiday/weekend coverage as well as summer orientation and campus outreach events with other staff as needed.
Acts as backup to support staff at reception desk.

Additional Comments https://careers.pageuppeople.com/788/cw/en-us/job/497130/administrative-assistant-1-administrative-assistant-trainee-hazen-center-ny-helps

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Kallee Quill

Telephone 15853952126

Fax

Email Address hrrecruit@brockport.edu

Address

Street 350 New Campus Drive

City Brockport

State NY

Zip Code 14420

 

Notes on Applyinghttps://careers.pageuppeople.com/788/cw/en-us/job/497130/administrative-assistant-1-administrative-assistant-trainee-hazen-center-ny-helps