Position Information

NY HELPNo

AgencyMental Health, Office of

TitleProgram Aide, Central Office

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $51857 to $63169 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address NYS Office of Mental Health

44 Holland Avenue

City Albany

StateNY

Zip Code12229

Job Specifics

Minimum Qualifications Candidates must be employed by New York State to be eligible to apply for this position.

Candidates must have permanent service as a Program Aide, Grade 13, and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of the Civil Service Law by having at least one year of permanent service in a qualifying title within two salary grades of the Grade 13 level.

Duties Description The New York State Office of Mental Health (OMH) is recruiting to fill a Program Aide, G-13 in the Office of Financial Management, Community Budget and Financial Management (CBFM) Group, Contract and Claims Unit. This position performs mission critical, revenue generating and health and safety activities and ensures timely review and processing of more than 500 direct contracts funded by OMH's Aid to Localities budget including Federal Housing and Urban Development (HUD) contracts for grants supporting residential programs.

Duties may include, but are not limited to, the following:

- Supervision of two Office Assistant 2 (SG-9) positions assigned to the contract team.

- Review of contract documents for completeness and accuracy to ensure consistency with all applicable NYS requirements.

- Entering and monitoring contract transactions in OMH's financial management system, Grants Gateway, and SFS.

- Identifying and documenting appropriate OSC (procurement record) and DOB (B1184) prior approval.

- Complete thorough review of Vendor Responsibility Questionnaire, including verification of compliance with NYS Workers' Compensation and NYS Disability Insurance coverage requirement.

- Review of vendor submissions in Document Vault in Grants Gateway to make determination of vendor Pre-Qualification status; Routinely monitor Document Vault for needed modifications to ensure vendors are compliant and in pre-qualified status.

- Tracking the status of contracts and provider budget submissions for compliance with NYS prompt contracting requirements.

- Issuance of notices to providers of outstanding contract documents to ensure that the State is not at risk of interest penalties.

- Preparation of annual Prompt Contracting Report.

- Compilation and submittal of the final contract documents to the Attorney General's Office and OSC for execution.

- Compilation of data for principals in the preparation of federal grant reports and monitoring of contract status against prompt contracting deadlines.

- Compilation of contract documents in response to Freedom of Information Law (FOIL) requests.

Additional Comments Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Amber Hotaling

Telephone

Fax (518) 486-3897

Email Address OMHHRM@OMH.NY.GOV

Address

Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

 

Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #171977 in the subject line of your email when applying.