Position Information

NY HELPYes

AgencySUNY Fredonia

TitleAdministrative Assistant 1/Trainee

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitAPSU-Agency Police Services Unit (PBAofNYS)

Salary RangeFrom $39215 to $46306 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Chautauqua

Street Address 280 Central Avenue

City Fredonia

StateNY

Zip Code14063

Job Specifics

Minimum Qualifications Non-competitive (NY HELPS):

High school diploma or high school equivalency diploma
Two years of experience in administrative support
Use of office software (e.g., email, word processing)

OR

*Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.

*Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

*Administrative Assistant Trainee 1 Transfer Eligibility -----------
Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).

*Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must either have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 or one year of services in a clerical title (SG-8 or above) AND successfully completed the four core administrative support courses.

*Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship AND successfully completed both the four core administrative support courses and the four elective administrative support courses, as designated by the agency.

*Keyboarding requirement: Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.

All applicants must meet at least one of the above requirements.

Duties Description -Provide excellent customer service to students, faculty, staff, and clients of the Youngerman Clinic
-Provide clerical support to the department chair and clinic director, and the faculty, and staff as needed
-Compose, review, edit, screen, respond, evaluate, and prioritize correspondence and reports
-Assist in creating and maintaining website pages
-Coordinate and maintain Education calendars, contacts, and shared tasks using Google calendar
-Prepare folders and materials for incoming students, including advising folders
-Reconcile and maintain P-Card, Travel and NETcard records and track departmental accounts
-Prepare check request forms
-Track balances of the office fiscal accounts
-Provide administrative support with the planning, scheduling, and coordination of departmental events, including the annual continuing education event.
-Maintain inventory and requisition of office supplies, equipment, furniture, and professional memberships
-Use of various digital tools including Microsoft Word, Excel, SUNY Business Intelligence (BI) software
-Send and collate various department surveys, forms, and materials for accreditation and other CDS administrative purposes
-Be aware of, understand, and follow all university policies.

Additional Comments The Education Department seeks qualified candidates for an Administrative Assistant 1/Trainee. This is a full-time, Administrative Assistant 1/Trainee, 12-month, contingent permanent, SG11, CSEA represented position with an entry level salary of $46,306.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Leah Betts

Telephone 7166733434

Fax 7166733210

Email Address Human.Resources@fredonia.edu

Address

Street 280 Central Avenue

511 Maytum Hall

City Fredonia

State NY

Zip Code 14063

 

Notes on ApplyingPlease use this link to view the complete details and to apply: https://fredonia.interviewexchange.com/jobofferdetails.jsp?JOBID=182783
https://fredonia.interviewexchange.com/jobofferdetails.jsp;jsessionid=D2534C6C83205171C473717268BE7B43?JOBID=182237