Position Information

NY HELPNo

AgencyPeople With Developmental Disabilities, Office for

TitleContract Management Specialist 3

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade27

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $103784 to $127830 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 15%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 44 Holland Avenue

City Albany

StateNY

Zip Code12229

Job Specifics

Minimum Qualifications Candidates must be reachable for appointment on Current Civil Service Eligible List for this title.

OR

Candidates must have one year of permanent competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

Duties Description OPWDD's Contract Management Unit is responsible for contracts and grants that vary from complex, multi-million dollar procurements involving commercial vendors, local assistance contracts involving hundreds of Not-for-Profit vendors, to many other statewide procurements. The Contract Management Unit, in concert with Counsel's Office, procures and administers the agency's contracts, grants, and Memorandums of Understanding (MOU), and works closely with the Attorney General's Office and the Office of the State Comptroller.
Under the general direction of the Director of Grants and Contracts, the Contract Management Specialist 3 is responsible for overseeing every aspect of grant management and administration for the New York State Office for People with Developmental Disabilities. The Contract Management Specialist 3 will also provide back up support for the Contract Management Specialist 3 who over sees the contract side of the Contract Management Unit. These duties include, but are not limited to:
• Oversees and manages the administration of grants and procurements and administers contract closeout procedures.
• Reviews proposed grants/contracts to ensure they align with programmatic and fiscal needs and goals and adhere to State policy, regulations, rules and laws governing the contract and procurement process.
• Oversees and manages the development of RFAs, RFPs, Sole/Single Source Procurements and/or other related documents and procurement tools.
• Prepares preliminary reports and recommendations to approve and/or reject contracts.
• Reviews budget modifications and contract amendments to ascertain the impact on the grant and ensure compliance with applicable rules, regulations and department policies.
• Oversees the management of awarded contracts to grantees and assures changes and/or additions to contracts are consistent with contract guidelines.
• Assists in the development, implementation and maintenance of policies and procedures concerning the contract and procurement process and ensures efficiencies in the processes.
• Personally handles complex, sensitive and/or complicated procurements/contracts and inquiries, and delegates routine assignments and questions to appropriate staff.
• Ensures contract procurements are in compliance with control agencies, such as OGS, DOB, OSC, and the AG's office.
• Prepares reports, both written and oral, providing justification and/or recommendations as appropriate.
• Reviews or prepares draft responses to questions raised by control agencies and/or management during the approval process.
• Provides information to management and program staff on contract matters and procurement issues.
• Represents the Department at meetings to provide status reports on procurement/contract issues. Provides advice, recommendations, options and alternatives to program managers and administrators on matters relative to contract/procurement responsibilities.
• Keeps up-to-date on State regulations, rules and laws governing the contract and procurement process.
• Provides guidance, training and technical assistance to agency staff and/or potential bidders to facilitate the contract and procurement processes.
• Assures staff are up-to date on new and/or revised laws, rules, regulations, or policies.
• Supervises staff in the review and approval/disapproval of contracts.
• Trains new and subordinate staff to ensure all staff has the knowledge, skills and abilities to complete assignments.
• Performs other duties as assigned.
The selected candidate will be expected to create a full documentation of the current grant process within the first 12 months and propose strategies to improve or streamline if such opportunities are available.
**Telecommuting to be discussed at interview**
LinkedIn: https://www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView=all
#DK1

Additional Comments • The Office for People With Developmental Disabilities (OPWDD) and it's Division of Fiscal Policy and Management is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture, and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer.
• If an employee or job applicant believes that they need a reasonable accommodation, they should contact the Reasonable Accommodation Unit at (518) 486-7222 or email accommodationrequests@opwdd.ny.gov to obtain information and RA forms.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Diane King

Telephone 518-473-4785

Fax 518-474-9902

Email Address MainOffice.Careers@opwdd.ny.gov

Address

Street 44 Holland Avenue

City Albany

State NY

Zip Code 12229

 

Notes on ApplyingPlease submit a cover letter and resume as an attached PDF or Word document by 11/22/24. Please reference the EOA #2024-283 in all correspondence.