Position Information

NY HELPNo

AgencyTransportation, Department of

TitleOffice Assistant 3 (Human Resources)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $55005 to $68805 Annually

Employment Type Full-Time

Appointment Type Provisional

Jurisdictional Class Competitive Class

Travel Percentage 20%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Dutchess

Street Address Personnel

4 Burnett Blvd

City Poughkeepsie

StateNY

Zip Code12603

Job Specifics

Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on a current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.

Or

If a viable eligible list does not exist, a provisional appointment may be made in accordance with Civil Service Law. To be considered, candidates must take the next competitive examination (which was held October 26,2024) and be reachable on the resultant eligible list in order to be considered for permanent appointment to the position. Candidates who accept a provisional appointment must show proof that they have taken the completive examination.

Qualifying Experience for Appointment from The Eligible List:
After one year of service in a qualifying title*, successful candidates will be qualified for appointment from the eligible list. If you have received a permanent appointment to a qualifying title* listed and served provisionally in that title immediately preceding your permanent appointment, such provisional service may be counted towards meeting the one-year time in title required for appointment from the eligible list.

*To view a list of qualifying titles visit:https://www.cs.ny.gov/examannouncements/31183010quailifing.cmf

Or

Transfer: Candidates in a title eligible for transfer via Section 70.1 of the Civil Service Law are encouraged to apply. Information regarding transfer eligibility is available on the Civil Service Career

Mobility Office website at https://careermobilityoffice.cs.ny.gov/cmo/gotit/titleinfo.cfm?jobcode=2581320&nu=02.

Duties Description Provide both Para-professional and clerical support to Assistant Director in Personnel overseeing Regional Administrative Services Offices Statewide.

Duties include but are not limited to:

•Research laws, rules, regulations, and departmental policies as they apply Personnel, Human Resources, and/or administrative issues, questions or concerns.
•Monitor and evaluate data for deficiencies and assist in correcting problems.
•Collect, tabulate, and analyze data.
•Draw conclusions from analyzed data and make appropriate recommendations.
•Create tables, charts, and draft reports to document analyses and procedures.
•Prepare power Point Presentation
•Respond to questions concerning the operation of the unit or program area.
•Write responses to correspondence.
•Coordinate arrangements for meetings, courses, and other gatherings making arranging fortravel, rooms, take attendance, and ensure that appropriate materials and equipment areavailable.
•Assist in the preparation of probation reports and performance evaluations.
•Maintain and manage the maintenance of a variety of personnel office records.

Provide employees and managers with information on and interpretations of agency personnel procedures and policies, the personnel transaction process, attendance rules, employee programs, and/or other aspects of the personnel system.

The chosen candidate must possess strong communication skills and be able to effectively communicate both orally and in writing. The chosen candidate should have experience using various computer applications, programs, and databases including but not limited to: Excel, Power Point, Word, Outlook, Access, OneNote, OneDrive, SharePoint, Teams, LATS, NYSTEP, NYBEAS, and ELMS.

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Additional Comments Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.
_______________________________________
The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.
________________________________________
In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Wendy Gill

Telephone

Fax

Email Address HR-Personnel@dot.ny.gov

Address

Street NYS Department of Transportation

50 Wolf Road

City Albany

State NY

Zip Code 12232

 

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number MO-24-494 and last name in the subject line and referenced in the letter of interest no later than November 22nd, 2024, to HR-Personnel@dot.ny.gov