Position Information

NY HELPYes

AgencyState Comptroller, Office of the

TitleAccountant Aide Trainee 1, SG - 09 Accountant Aide Trainee 2, SG - 11 Accountant Aide, SG-13(NYHELPS)Item# 08010

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade13

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $39534 to $63169 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

Location

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Job Specifics

Minimum Qualifications Do you want a career with a purpose that provides work/life balance? Apply today to join the Office of the New York State Comptroller.

No exam required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program.

Non-Competitive Qualifications for appointment under the NYHELPS Program:
For appointment to the Accountant Aide Trainee 1, SG-09, you must have:
• Six credit hours in accounting, auditing, or taxation courses AND either one year of experience gathering, preparing and updating financial data, financial reports, and records; or reconciling accounts and data, reviewing accounting and auditing reports, and verifying accuracy of calculations, balances, and supporting documentation; or assisting accountants or auditors conducting financial and program audits by counting, verifying, and reconciling inventory and cash on hand, determining and verifying the accuracy and propriety of transactions, records, reports, and statements.

For appointment to the Accountant Aide Trainee 2, SG-11, you must have:
• Nine credit hours in accounting, auditing, or taxation courses AND either 18 months of experience gathering, preparing and updating financial data, financial reports, and records; or reconciling accounts and data, reviewing accounting and auditing reports, and verifying accuracy of calculations, balances, and supporting documentation; or assisting accountants or auditors conducting financial and program audits by counting, verifying, and reconciling inventory and cash on hand, determining and verifying the accuracy and propriety of transactions, records, reports, and statements.

For appointment to the Accountant Aide, SG-13, you must have:
• Twelve semester credit hours of accounting, auditing, or taxation courses AND either two years of gathering, preparing, and updating financial data, financial reports, and records; or reconciling data, reviewing accounting and auditing reports, and verifying accuracy of calculations, balances, and supporting documentation; or assisting accountants or auditors conducting financial and program audits by counting, verifying, and reconciling inventory and cash on hand, determining and verifying the accuracy and propriety of transactions, records, reports, and statements.

Competitive Minimum Qualifications:
You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program, or eligible to transfer to this title under Section 70.1 or 70.4 the Civil Service Law.
For 70.1 or 70.4 transfer to an Accountant Aide, salary grade (SG)-13, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to an SG-11 or above. SG-09 or above for a Trainee 2, SG-07 or above for a Trainee 1, depending on qualifications.

Additional Requirements:
You must have six credit hours in accounting, auditing, or taxation courses AND either:
• One year of experience gathering, preparing and updating financial data, financial reports, and records; OR
• One year of reconciling accounts and data, reviewing accounting and auditing reports, and verifying accuracy of calculations, balances, and supporting documentation; OR
• One year of assisting accountants or auditors conducting financial and program audits by counting, verifying, and reconciling inventory and cash on hand, determining and verifying the accuracy and propriety of transactions, records, reports, and statements, and completion of a two-year traineeship.

Depending on qualifications, you may be required to serve a 1 or 2-year traineeship that leads to the full level grade 13 position.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)

Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.

55-b/c:
This position may be designated 55 b/c and is subject to verification of applicant eligibility. For more information on this program, please visit the NYS Department of Civil Service website, 55b/c Recruitment Resources Center
(ny.gov)

Duties Description • Maintain tax related records
o Perform tax related maintenance including pensioner tax withholding changes via IRS Form W-4, and current in PS Portal vs adjustments to prior year 1099-R records in legacy system (MEBEL)
• Research data quality issues
o Assist Senior Accountant with research of data quality issues affecting Retirement System operations.
o Comparison between current and legacy system to correct tax related data elements.
o Assist Senior Accountant with review/reconciliation of data patches to correct tax related data element in Peoplesoft.
o Attend ongoing meetings with other Bureaus to discuss issues and resolution of data quality issues.
• Participate in Calendar Year End Processing
o Assist Senior Accountant in preparing, reviewing and verifying data and reports used to reconcile payment data for annual reporting purposes to the IRS and to System payees.
o Export PS queries to excel. Prepare data for review utilizing excel formulas.

Additional Comments Knowledge, Skills, and Abilities:
• Excellent written communication skills, with knowledge of rules for business writing, proper spelling, grammar, and punctuation. Excellent verbal communication skills and the ability to interact professionally with internal and external business partners
• Knowledge of or ability to learn IRS regulations pertaining to governmental defined benefit plans
• Knowledge and proficiency with computer applications such as Microsoft Excel and Word
• Ability to manage several activities simultaneously while maintaining accuracy and quality of work
• Ability to meet deadlines while maintaining accuracy and quality of work
• Attentive to detail
Telecommuting:
The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.

Reasonable Accommodation:
The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.

Equal Opportunity Employment:
The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Takeitha Kelley

Telephone (518)-474-1924

Fax (518)-486-6723

Email Address jobs@osc.ny.gov

Address

Street Office of the New York State Comptroller, Division of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

 

Notes on ApplyingSubmit a clear, concise cover letter and resume to https://www.osc.ny.gov/jobs/openings/accountant-aide-trainees/112413,no later than November 22, 2024.


Unofficial transcripts and/or templates will be required for certain positions. To access this job vacancy,
copy the link above and paste it into your web browser. Documents must be sent as unlocked and
accessible attachments.

Reference Item #08010-TK on your cover letter for proper routing.

If you have questions about this vacancy, please contact this Division representative:
Division contact: Katrina Connelly, KConnelly@osc.ny.gov