Position Information

NY HELPNo

AgencyInformation Technology Services, Office of

TitleStudent Assistant Internship (Integrated Eligibility System), Ref# 8485

Occupational CategoryI.T. Engineering, Sciences

Salary GradeNS

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $22.61 to $25.36 Hourly

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 6 AM

To 6 PM

Flextime allowed? Yes

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 40 N. Pearl St., Flr 4

City Albany

StateNY

Zip Code12223

Job Specifics

Minimum Qualifications • Must be a US citizen or foreign national eligible to work in the United States
• Must be 18 years of age or older
• Must be currently attending a New York State college, university or graduate program, or be a resident of New York State attending a college, university or graduate program outside of New York State
• Must have completed a minimum of one (1) year as a student at a degree-granting two or four-year college or university (completion of one year’s worth of academic credits over a more extended period of time may qualify part-time students) OR currently enrolled graduate student or accepted in a graduate degree program
• Must have a minimum grade point average (GPA) of 2.0 or equivalent to a C.

Duties Description Under the direction of the IES Resource Management Lead, the Student Assistant(s) will assist the Operations team with various activities including procurement of IT consultants, process documentation activities and administrative tasks.

Duties include, but are not limited to:
• Assist with Tier II procurements using Office of General Services (OGS) centralized contracts such as Hourly Based Information Technology Services (HBITS), NYSTEC, and ITS Staff Augmentation Tier II procurement.
• Perform and assist with processing of consultant task orders, interviews, fingerprinting and security clearances
• Monitor, track and follow up on procurement status with various stakeholders
• Create, edit and assist in finalization of internal templates.
• Write and maintain meeting agendas and meeting minutes.
• Attend various project meetings and document stakeholder decisions and action items.
• Assist with Human Resource (HR) tasks and onboarding activities for new employees and consultants including equipment, accounts, badge access, etc.
• Assist administrative team with scheduling meetings and interviews of incoming staff.
• Assist with all phases of on and offboarding resources
• Assist with resource projections
• Assist with Internal Control coordination
• Assist with travel expense requests, review and reconciliation.
• Assist with ad hoc reporting and presentations for leadership team.
• Assist with COVID -19 return to work plan and implementation.
• Assist with tracking and office wide assistance with LATS and SLMS
• Special projects as assigned by IES Resource Management Lead.

Minimum Qualifications:
• Current Graduate student maintaining a 3.0 GPA or better

Preferred Skills
• Proficiency with Microsoft Office, Visio, Access, Project and SharePoint
• NYS/NYC Government knowledge preferred
• Excellent verbal and written communication skills
• Health and Human Services experience
• Human Resources experience
• Career track in Government, contracts and procurement, Human Resources, Public Administration, or related field preferred

Additional Comments This position can be part time or full time.

Fingerprinting and background check may be required.

Benefits of Working for NYS for eligible employees:
Generous benefits package, worth 65% of salary, including:
Holiday & Paid Time Off
• Thirteen (13) paid holidays annually
• Up to Thirteen (13) days of paid vacation leave annually
• Up to Five (5) days of paid personal leave annually
• Up to Thirteen (13) days of paid sick leave annually for PEF/CSEA
• Up to Eight (8) days of paid sick leave annually for M/C
• Up to three (3) days of professional leave annually to participate in professional development
• Up to 50% telecommuting

Health Care Benefits
• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost

Additional Benefits
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• And many more.

The Office of Information Technology Services is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage all individuals with disabilities to apply.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Student Assistant Program

Telephone 518-473-8720

Fax

Email Address internship@its.ny.gov

Address

Street NYS Office of Information Technology Services

Swan Street Building, Core 4

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease complete the Student Assistant Application: https://forms.ny.gov/s3/Student-Assistant-Application, no later than November 21, 2024. If you have any issues with the form, please contact ITS Student Assistant Program by email at internship@its.ny.gov.