Position Information

NY HELPNo

AgencyHealth, Department of

TitleAdministrative Assistant 2 - 51341

Occupational CategoryAdministrative or General Management

Salary Grade15

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $58066 to $72519 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address OPCHSM

Empire State Plaza, Corning Tower

City Albany

StateNY

Zip Code12237

Job Specifics

Minimum Qualifications Permanent Transfer Candidates: Current NYS employee with one year or more of permanent or contingent-permanent, competitive, service as an Administrative Assistant 2. OR a NYS employee with one year or more of permanent or contingent-permanent, competitive, service in a position SG13 or above and eligible to transfer under Section 70.1 of the NYS Civil Service Law.

Provisional Candidates: Current NYS employee with one year or more of permanent or contingent-permanent, competitive service in one of the following titles: Examination Composition Assistant, Office Assistant 2, Office Assistant 2 (Spanish Language), Office Assistant 3, Law Department Document Specialist, Office Assistant 2 (Keyboarding), Office Assistant 2 (Keyboarding, Spanish Language), Administrative Assistant 1, Administrative Assistant 1 (Spanish Language).

Duties Description Reporting to the Deputy Director of the Office of Primary Care and Health Systems Management (OPCHSM), the Administrative Assistant 2 provides administrative support to the Executive staff of OPCHSM, as well as the Office of Aging and Long-Term Care (OALTC). Duties include but are not limited to scheduling and coordinating internal and external conferences and meetings for DOH staff and outside participants; maintaining two (2) tracking systems for correspondence within OPCHSM and OALTC; answering questions from program managers and staff about DOH policies and practices. Working with unit managers to develop, revise, and implement procedures and unit policies; performing research for OPCHSM and OALTC Executive Staff on various applications including, Regulations, Health Commerce System, Hospitals CEOs, CFO's, Nursing Home Directors, Home Care and Adult Care Directors; performing SharePoint, web, BML, physical, and on-line records maintenance using Microsoft Office, and Power Point. Drafting, editing, and compiling written correspondence and Excel spreadsheets. Acting as liaison with internal and external organizations and stakeholders, as well as staff inside and outside DOH; coordinating the Red Flag Report, Weekly Report, and the Public Affairs report; purchasing supplies and equipment; supervising subordinate staff in the completion of unit responsibilities; and managing personnel activities for OPCHSM and OALTC Executive Staff.

Additional Comments For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources Management Group, PC/AA2/51341

Telephone 518-486-1812

Fax

Email Address resume@health.ny.gov

Address

Street RM 2217, Corning Tower, ESP

City Albany

State NY

Zip Code 12237

 

Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference PC/AA2/51341 included in the subject line or by mail to Human Resources Management Group, PC/AA2/51341, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.