Position Information

NY HELPNo

AgencyTransportation, Department of

TitleOffice Assistant 3 (Human Resources) Region 9

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $55005 to $68805 Annually

Employment Type Full-Time

Appointment Type Provisional

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Broome

Street Address Region 9 Admin Services Office

44 Hawley Street Room 905

City Binghamton

StateNY

Zip Code13901

Job Specifics

Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on a current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.

Or

If a viable eligible list does not exist, a provisional appointment may be made in accordance with Civil Service Law. To be considered, candidates must take the next competitive examination (which was held October 26, 2024) and be reachable on the resultant eligible list in order to be considered for permanent appointment to the position. Candidates who accept a provisional appointment must show proof that they have taken the competitive examination.

Qualifying Experience for Appointment from The Eligible List:
After one year of service in a qualifying title*, successful candidates will be qualified for appointment from the eligible list. If you have received a permanent appointment to a qualifying title* listed and served provisionally in that title immediately preceding your permanent appointment, such provisional service may be counted towards meeting the one-year time in title required for appointment from the eligible list.

*To view a list of qualifying titles visit:
https://www.cs.ny.gov/examannouncements/31183010qualifing.cmf

Or
Transfer: Candidates in a title eligible for transfer via Section 70.1 of the Civil Service Law are encouraged to apply. Information regarding transfer eligibility is available on the Civil Service Career Mobility Office website at https://careermobilityoffice.cs.ny.gov/cmo/gotit/titleinfo.cfm?jobcode=2581320&nu=02.

Duties Description Working with Department employees and administrative staff in each department, duties include but are not limited to:

Administering the health benefits for Management, PEF, & CSEA staff. This task requires working with regional employees, supervisors, managers, Admin staff, payroll unit, Civil Service and Department Benefit representatives and administrators. The incumbent is expected to gain and maintain strong knowledge of health benefits; developing a familiarity with CS, NYSHIP, negotiating unit, dept. policies, rules, regulation and procedures as it relates to health benefits. The incumbent will process health benefits transactions, ensuring the correct forms and documentation is obtained and verified.

Administer Workers’ Compensation program, working with employee(s); supervisors; managers; Regional Safety Office; State Insurance Fund reps, Admin staff, and Payroll unit.

Monitor and track medical certifications for employees our on personal, family sick leave, as well as work related sick leave.

Administer the Family Medical Leave Act (FMLA) review applications for eligibility, manage timely notifications and correspondence.

Meet with and advise employees that are nearing retirement to explain benefits, sick leave credit, and review the forms needed to retire and continue health insurance. Process retirement letters with Main Office. Process new employee retirement applications.

The incumbent will utilize department and CS applications such as HRIS, NYSTEP, NYBEAS, & Intellex.

Administer new employee orientations.

Additional duties appropriate for an Office Assistant 3 (HR) may be assigned including supervising subordinate staff.

This position requires excellent communication skills; the ability to work with and communicate with all levels of staff; the ability to learn database system and use them effectively, and the desire and ability to learn and become proficient in the various areas as explained of Admin services.


Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Additional Comments Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.
_______________________________________
The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.
________________________________________
In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Justine Brennan

Telephone 6077218144

Fax 6077218279

Email Address HR-Personnel@dot.ny.gov

Address

Street NYS Department of Transportation

44 Hawley

City Binghamton

State NY

Zip Code 13901

 

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number R9-24-71 and last name in the subject line and referenced in the letter of interest no later than November 27, 2024.