Position Information

NY HELPNo

AgencyAging, Office for the

TitleContract Management Specialist 3 - VID 172897

Occupational CategoryOther Professional Careers

Salary Grade27

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $103784 to $127830 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 2 Empire State Plaza

City Albany

StateNY

Zip Code12223

Job Specifics

Minimum Qualifications Current New York State employee with one year or more qualifying permanent service in a position allocated to a Grade 27 and eligible for transfer under Section 70.1 or current New York State employee with one year or more qualifying permanent service in a position allocated to a Grade 25 and eligible for transfer 52.6 of the Civil Service Law.

Duties Description • Supervise and oversee the functions of the growing Grants and Contract Unit which administers hundreds of contracts and millions of dollars in State and Federal funding across the state.
• Serve as a critical manager in overseeing and monitoring the grant and contracting aspects of the statewide network of Area Agencies on Aging and Not-for-Profits that provide essential services to New Yorks older adults (people aged 60 and above).
• Provide direct supervision to the Grants and Contract Unit within the Division of Finance and Administration and assume primary responsibility for the administration of over 400 contracts.
• Direct staff and oversees the submission of procurement documents to the Office of the State Comptroller for final review and approval.
• Oversee the development and maintenance of systems to monitor all contracts for compliance with contract terms and conditions, federal and state laws, rules, regulations, and payment criteria.
• Oversee Minority and Women-Owned Business Enterprises (MWBE) and Service-Disabled Veteran-Owned Businesses (SDVOB) reporting and requirements.
• Monitor the development and management of high value, complex contracts, RFPs, IFBs, RFQ’s, RFI’s, Sole/Single Source Procurements and other related legal and financial documents.
• Resolve the more complex and difficult complaints and conflicts regarding contract execution, development, amendments, and fiscal cost reports; develop and implements training programs on procurement procedures and guidelines.
• Supervise and control purchasing activities.
• Oversee the analysis, goal setting activities, and utilization tracking of MWBE and SDVOB goals; perform the full range of supervisory duties.
• Direct interaction with the Division of Budget, the Office of the State Comptroller, the Office of the Attorney General, and contracting/procurement entities.
• Produce spending plans and reports.
• Review of complicated procurements, Requests for Proposals/Applications, Invitation for Bids, Sole/Single Source Procurements, and fiscal reconciliations in the Statewide Financial System.
• Travel may be required (approximately 5%), including during evening and weekends, depending on mission and assignment.

Additional Comments The NYS Office for the Aging is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply.


NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources/ZP

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.