Position Information

NY HELPYes

AgencySUNY Cobleskill

TitleAdministrative Assistant 1/ Administrative Assistant Trainee 1/2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $39215 to $56743 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Schoharie

Street Address 106 Suffolk Circle

City Cobleskill

StateNY

Zip Code12043

Job Specifics

Minimum Qualifications Eligible for appointment from the Administrative Assistant 1 / Administrative Assistant Trainee list, OR
Eligible for reappointment or transfer into the Administrative Assistant 1 / Administrative Assistant Trainee position, OR
Eligible for promotion from the Office Assistant 2 (Keyboarding) position, OR
For Administrative Assistant 1 - Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation,
Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

For Administrative Assistant 1 Trainee - Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.

Duties Description As the Administrative Assistant 1 / Trainee 1/2 in Academic Affairs, your responsibilities will be:

Assist in providing administrative support to the Provost and administrative offices within the Academic Affairs area, our students and the faculty by answering phones and emails, processing forms, maintaining records, and relaying messages. Maintain confidentiality in all matters.
Assist in overseeing the Provost's calendar, meetings and other activities. Find common meeting times, book rooms and send meeting invites. Maintain confidentiality in all matters.
Answer questions from and provide information to students, faculty, prospective students and visitors regarding our programs and procedures. Refer inquiries as necessary. Perform routine processing activities, check forms for completeness and accuracy before forwarding them appropriately. File forms in OneDrive and BDMS.
Operate various communication and computer systems such as telephones, Microsoft Outlook, OneDrive, Word, Excel, Teams, Banner, Argos and Brightspace and keep records of communications as necessary. Use campus communication systems such as work orders, room reservation system, Sharepoint, and HelpDesk tickets.
Assist in making travel arrangements for the Provost including reserving vehicles, reserving hotel rooms, completing Travel Requests and Travel Vouchers and completing conference registrations.
Assist with purchasing requests, food orders, payment processing, and tracking of budgetary items.
Maintain a directory and email distribution lists of Academic Affairs employees, their positions, departments, office locations and phone numbers.
Track temporary academic employees to ensure we make decisions about their renewal in a timely manner. Maintain records on temporary and term adjuncts.
Process Interview Exchange requisitions for hiring and renewing employees, including adjuncts each semester.
Process and track extra service pay requisitions and salary limits.
Assist with the appeal process for Academic Review including tracking appeals and all communications that are processed through the Academic Affairs Office.
Support other academic affairs offices as needed.

Additional Comments To apply visit http://cobleskill.interviewexchange.com/jobofferdetails.jsp?JOBID=182712

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Nicole Field

Telephone 5182555514

Fax

Email Address fieldnm@cobleskill.edu

Address

Street 106 Suffolk Circle

City Cobleskill

State NY

Zip Code 12043

 

Notes on ApplyingThe application review process will begin immediately and will continue until a suitable candidate is found. Priority is given to applications submitted by November 19, 2024.

A complete application consists of the following:

1. Letter of application, addressing qualifications, position responsibilities, and college values
2. Current CV or Resume
3. Names, emails and phone numbers of at least three professional references, preferably former supervisors
http://cobleskill.interviewexchange.com/jobofferdetails.jsp?JOBID=182712