Position Information

NY HELPNo

AgencyEducation Department, State

TitleAdministrative Assistant 2, Box EXEC-212/00122

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $58066 to $72519 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address Executive

Office of Human Resources Management

City Albany

StateNY

Zip Code12234

Job Specifics

Minimum Qualifications MINIMUM QUALIFICATIONS:

Non-Competitive Appointment: Candidates must have high school diploma or high school equivalency diploma; and three years of experience in administrative support**, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office.

**Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Duties Description The New York State Education Department (NYSED) is seeking candidates for an Administrative Assistant 2 position in the Office of Human Resources Management (OHRM). Reporting to the Director of Human Resources Management, the incumbent of this position will coordinate the administrative operations of the office in an efficient, effective, and confidential manner. Duties of this position include, but are not limited to, the following:
• Provide support to the Director of Human Resources including answering phones, managing the workflow of documents requiring the Director’s signature or approval, draft, proofread and edit correspondence, and maintain the Director’s calendar; including scheduling meetings, preparing agendas and identifying conflicts;
• Supervise administrative support staff and provide oversight and assistance with OHRM front desk activities including answering the OHRM phoneline; opening, tracking, scanning, and distributing mail; filing, faxing, and creating a secure yet welcoming environment;
• Manage the confidential mailbox for the OHRM and route incoming correspondence, as appropriate;
• Manage the OHRM e-mail box, respond to routine correspondence, or route e-mail for appropriate action using independent judgment while referring critical issues to the OHRM leadership team;
• Oversee the maintenance of office equipment, maintain office supplies, follow established policies and guidelines, and update procedures as necessary;
• Organize and maintain OHRM’s paper and electronic filing systems;
• Serve as office liaison to NYSED’s Office of Information Technology Services, Office of Facilities and Business Services, Office of Fiscal Management, Security Services and other entities within the Department;
• Support and contribute to continuous improvement efforts and provide technical assistance and customer service to Department employees and stakeholders;
• Use various Microsoft applications including Word, Outlook, Access, Excel, and PowerPoint; and
• Perform other duties as assigned.

Additional Comments CONDITIONS OF EMPLOYMENT:
This will be a permanent appointment. This position is in the non-competitive class and has been designated with a “phi-tag” as confidential. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. Rigorous verification of education and/or experience will be required at the time of interview for all candidates. This position allows for the opportunity to telecommute up to 30% each bi-weekly pay period and is granted at the discretion of the supervisor and the appointing office. Filling of this position is contingent upon Division of the Budget approval.

* This position leads to a maximum salary of $72,519 based on annual performance advances.

APPLICATION: Qualified candidates should send a resume and letter of interest by December 6, 2024 to jobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (EXEC-212/00122) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.

New York State Education Department (NYSED) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, gender identity, prior conviction records, prior arrests, youthful offender adjudications, or sealed records.

Interested in a job with New York State, but don’t know where to start?

Visit these links for information on working for New York State:
• https://www.cs.ny.gov/jobseeker/
• https://www.cs.ny.gov/pio/publications/gettingajob.pdf

Generous benefits of working for New York State, including, but not limited to, the following:

Holiday & Paid Time Off
• Thirteen (13) paid holidays annually.
• Thirteen (13) days of paid vacation leave in year one, increasing to 20+ days with additional years of service.
• Five (5) days of paid personal leave annually.
• Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C.
• Annual professional leave and educational leave opportunities for eligible staff.

Health Care Benefits
• Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.
• Family dental and vision benefits at no additional cost.

Additional Benefits
• Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).
• NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.
• Paid Parental Leave for all employees and Paid Family Leave (M/C Only).
• Public Service Loan Forgiveness (PSLF).
• Eligibility for various life insurance options.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Office of Human Resources Management

Telephone (518) 474-5215

Fax (518) 486-5631

Email Address jobs@nysed.gov

Address

Street NYS Education Department

89 Washington Avenue, OHRM, Room 528 EB

City Albany

State NY

Zip Code 12234

 

Notes on ApplyingAPPLICATION: Qualified candidates should send a resume and letter of interest by December 6, 2024 to jobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (EXEC-212/00122) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.