Position Information

NY HELPNo

AgencyCivil Service, Department of

TitleHuman Resources Specialist 2 (Staffing)

Occupational CategoryAdministrative or General Management

Salary Grade23

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $84246 to $105255 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address Empire State Plaza, Agency Building 1

City Albany

StateNY

Zip Code12239

Job Specifics

Minimum Qualifications REASSIGNMENT QUALIFICATIONS:
Current Department of Civil Service employees with one year of permanent, contingent permanent, or 55 B/C service as a Human Resources Specialist 2 (Staffing), if less than one year, you must be currently reachable on the Human Resources Specialist 2 (Staffing) eligible list for the Albany location if one exists.

COMPETITIVE QUALIFICATIONS:
You must be reachable on the current eligible list or eligible for transfer.

52.6 TRANSFER QUALIFICATIONS:
One year of permanent, contingent permanent, or 55 B/C service allocated to a Grade 21 or higher eligible for transfer and determined to be administrative by Civil Service.

For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

PROVISIONAL QUALIFICATIONS:
Based on the results of the canvass of the current eligible list for the Human Resources Specialist 2 (Staffing) position, the Department may elect to make a provisional appointment to this position rather than a permanent appointment should the eligible list have less than three candidates interested. If a provisional appointment is made, the appointed candidate will be required to compete in the next holding of the Human Resources Specialist 2 (Staffing) exam and be reachable for appointment from the newly established eligible list.

The minimum qualifications for Provisional appointment are:
One year of permanent, contingent permanent, or 55 B/C service as a Human Resources Specialist 1 (Staffing) or Human Resources Specialist 1 (Attendance and Leave).

NON COMPETITVE PROMOTON (NCP) QUALIFICATIONS:
The Department of Civil Service is considering making a request to the Department of Civil Service to hold a non-competitive promotion examination for the above title in accordance with Section 52.7 of the Civil Service Law if three or fewer interested promotional candidates respond to this notice. Before submitting such a request, we must ascertain if anyone meeting the minimum qualifications is interested in competing in a promotional examination for the above title and if they would accept appointment if offered. To qualify, you must be a current Department of Civil Service employee. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title. Please note this will be a competitive appointment. The term non-competitive refers to the appointed candidate not needing to compete in the next holding of the examination.

The minimum qualifications for NCP appointment are:
One year of permanent, contingent permanent, or 55 B/C service as a Human Resources Specialist 1 (Staffing) or Human Resources Specialist 1 (Attendance and Leave).

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

Duties Description The Staffing Services Division is responsible for assisting State agencies with staffing New York State partner agencies. To better serve our partner agencies and make examinations more accessible and convenient for all, the Department is implementing a new examination model known as continuous recruitment testing that will offer testing on a continuous basis with examinations held via a hybrid of online training and experience exams, multiple-choice exams via remote proctoring (online), and in state operated computer-based testing centers and this position will help play an important role in ensuring the success of this new approach to examinations.

At this time there is one vacancy to be filled within the Staffing Services Division. Candidates who wish to request a reassignment may apply and must indicate the Section to which they are interested in reassignment. The Human Resources Specialist 2 (Staffing) duties will include but are not limited to the following:
Bureau of Merit System Administration
Under the direction of a Human Resources Specialist 4 (Staffing), the incumbent will:
• Manage the workload of a unit and supervise unit staff.
• Provide merit system advice and guidance to assigned staff and State agencies via telephone, emails and in writing.
• Plan, schedule, and administer timely and appropriate selection devices for assigned agencies.
• Draft correspondence in response to letters from agencies, candidates, unions, and others.
• Respond to FOIL requests.
• Review and provide guidance on minimum qualifications, open competitive examination applications, and provide customer service to applicants, candidates, and agencies.
• Monitor, review, and process personnel transactions; assist agencies with interpretation of Civil Service Laws, Rules, Regulations and Policies.
• Review, research, and make recommendations on Department of Civil Service and Civil Service Commission matters.

Bureau of Exam Modernization and Program Support – Exam Modernization, Continuous Exams, Development & Support
Under the direction of a Human Resources Specialist 4 (Staffing), the incumbent will:
• Serve as Subject Matter experts in support of the Examination Modernization Project.
• Collaborate with Division partners in the design and implementation of examination modernization initiatives.
• Manage the workload of a unit and supervise unit staff.
• Provide merit system advice and guidance to assigned staff and State agencies via telephone, emails and in writing.
• Plan, schedule, and administer timely and appropriate selection devices for assigned agencies.
• Draft correspondence in response to letters from agencies, candidates, unions, and others.
• Respond to FOIL requests.
• Review and provide guidance on minimum qualifications, open competitive examination applications, and provide customer service to applicants, candidates, and agencies.
• Monitor, review, and process personnel transactions; assist agencies with interpretation of Civil Service Laws, Rules, Regulations and Policies.
• Review, research, and make recommendations on Department of Civil Service and Civil Service Commission matters.

Bureau of Exam Modernization and Program Support – Policy Unit
Under the direction of an HR Specialist 4 (Staffing), M-2 in the Policy Unit, the incumbent will assist in the development and maintenance of a central repository for Staffing policy, researched issues, policy guidance, drafted legislation/legislative proposals. The incumbent of this position will:
• Research and draft legal, policy, and procedural information to support the Division.
• Serve as a resource to Division staff, Counsel’s Office, Legislative Liaison, the Executive Office, and agencies in response to policy, practice, procedural, or legislative questions.
• Assist in the updating and distribution of material for the State Personnel Management Manual (i.e., General Information Bulletins, Advisory Memoranda and Transmittal Bulletins).
• Collaborate with the Civil Service Institute to expand the training provided to Division and client agency staff.
• Review and draft comments related to legislative proposals or review/react to legislation.
• Contribute to agency projects and modernization efforts related to the review of policies that will impact how systems will function based on current policies or new policies that need to be developed.
Bureau of Exam Modernization and Program Support - Career Mobility Office (CMO):
Under the direction of a Human Resources Specialist 4 (Staffing), the incumbent will:
Manage the workload of a unit and supervise unit staff in providing merit system guidance and career mobility assistance and strategies to State employees.
• Administer the reemployment system and assist State employees with continuity of employment when impacted by workforce restructuring.
• Present in person workshops or remote webinars on relevant merit system topics for State employees.
• Conduct information fairs to promote the Career Mobility Office’s services, and work with agencies and other stakeholders to develop and update career mobility resources.

Please note, this assignment requires continuous contact with State employees and agencies and requires public speaking and travel.

Additional Comments #TeamCivilService is growing and is looking for motivated, forward-thinking employees to join our team to build a dynamic workforce. The Department of Civil Service is undertaking several initiatives to transform the way the agency delivers services to our partner agencies and to the public, and we are excited to be adding new members to the team. In addition to joining a growing team and agency, employees will also receive a comprehensive benefits package.

The Department of Civil Service is the central personnel agency for the Executive Branch of New York State government, serving approximately 150,000 employees. Our mission is to build tomorrow's workforce today by promoting a diverse, inclusive, and talented workforce. We lead and deliver world-class workforce management strategies by providing innovative solutions based on merit, fitness, and equality of opportunity.
Among its duties, the Department:
• Partners with State agencies to offer workforce recruitment and placement services, including developing minimum qualifications, classifying positions, developing civil service examinations, and administering performance assessment tests.
• Administers the New York State Health Insurance Program (https://www.cs.ny.gov/nyship/), one of the largest public employer health insurance programs in the nation, serving more than 1.2 million lives.
• Assists municipal agencies with civil service administration of more than 360,000 local government employees.
• Oversees the Governor's Program to Hire Individuals and Veterans with Disabilities (https://www.cs.ny.gov/rp55/) to place individuals with disabilities in State jobs and the New New York Leaders Initiative Student Intern Program. (https://nysinternships.cs.ny.gov/nnyl/)

NOTE ON TELECOMMUTING: DCS employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with DCS Telecommuting Program Guidelines.

The Department of Civil Service is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to YourFutureBeginsHere@cs.ny.gov

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Corinne Slycord

Telephone 5184734306

Fax

Email Address YourFutureBeginsHere@cs.ny.gov

Address

Street ESP Agency Building 1

Office of Human Resources and Administrative Planning

City Albany

State NY

Zip Code 12239

 

Notes on ApplyingIf you are interested and meet the minimum qualifications above, email your cover letter, and resume to YourFutureBeginsHere@cs.ny.gov. Please include the Title and Vacancy ID# you are applying for in the subject line of your email.