Position Information

NY HELPYes

AgencyHomeland Security and Emergency Services, Division of

TitleSenior Budgeting Analyst/Trainee 1/Trainee 2 (NY HELPS)

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $52198 to $82656 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 1220 Washington Ave

Bldg 7A

City Albany

StateNY

Zip Code12226

Job Specifics

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).***

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position.

This title includes a traineeship opportunity and applicants will be appointed to the appropriate level** based on their experience and education.

**Senior Budgeting Analyst level requirements:
•Budgeting Analyst Trainee 1 (equated to SG-14): A bachelor's or higher degree.
•Budgeting Analyst Trainee 2 (equated to SG-16): A bachelor's degree AND one year of professional experience in budget estimation, justification, and expenditure control functions.
•Senior Budgeting analyst, SG-18: A bachelor's degree AND two years of professional experience in budget estimation, justification, and expenditure control functions.

Substitution: a Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1, 70.4, 52.6 of the Civil Service Law.

Duties Description The incumbent will report to the Office of Administration and Finance's Budget Analysis Unit. Duties include but are not limited to:

• Prepare, monitor and adjust various program spending plans based on budgeted and actual expenditure data. Incumbent is also, in part, responsible for development of the annual agency Budget Request.
• Assist in the coordination, preparation, and compilation of spending plans for program areas based on agency goals and resources.
• Evaluate and quantify necessary resources required for new initiatives and services.
• Review and analyze current budgeting problem areas, status of current projects and deadlines, new or changing programs, and agency guidelines to determine project priorities.
• Review requests to establish new positions, fill vacant positions and change the allocation of existing positions and makes written recommendations based on need and availability of funds.
• Allocate, monitor and report on assigned program area disbursements and revenue.
• Correspond with DHSES staff, the Division of the Budget, the Office of the State Comptroller, and other State agencies to ensure inquiries are handled and reporting requirements are met.
• Review and approve coding for purchase requests through the agency’s Purchase Request system.
• Coordinate with the Business Services Center within the Office of General Services on budget coding errors and corrections to ensure the continuation of the daily operations of the agency.
• Generate and track agency purchase requests in the Agency Spending Controls Application (ASCA).
• Compare the Executive's, Legislature’s, and Enacted budgets with the agency’s requested budget to identify differences.
• Gather additional background information through a review of related reports, past experiences, and through interviews with program staff. May confer with or report to supervisor on relevant criteria.
• Investigate, identify and evaluate new ideas, techniques, practices and systems which may be of value in performing budgeting analyses.
• May recommend interchange of funds between program areas as authorized, to support the agency’s spending needs.
• Prepare and submit budget journals in the Statewide Financial System (SFS) to the Division of Budget and the Office of the State Comptroller to adjust appropriation in support of DHSES’ spending needs.
• Participate in various drills and table top exercises to test the effectiveness of operations and work flow within the agency’s Emergency Operations Center (EOC).
• When necessary, assist with the budgeting functions at the agency’s EOC in the event of a weather or emergency-related activation.
• Analyze data pertaining to various program objectives to develop appropriate findings.
• Identify and analyze potential solutions and develops recommendations based on findings.
• May present budget information and analyses to program staff or supervisory staff either in writing or orally.
• Work with co-workers to maximize usage of agency resources using a variety of methods and funding sources.
• Perform other projects and assignments, as needed.

Additional Comments Candidates who are currently 55b/c eligible and meet the minimum qualifications are encouraged to apply. If interested in this position and applying using your 55b/c status, please provide a copy of your current 55b/c eligibility letter.

***This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources/EW

Telephone 518-486-5700

Fax 518-485-8432

Email Address HRresumes@dhses.ny.gov

Address

Street NYS Division of Homeland Security and Emergency Services, HRM

1220 Washington Ave., Bldg. 7A, 5th Floor

City Albany

State NY

Zip Code 12226

 

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID 173335 in the subject line of your application email to HRresumes@dhses.ny.gov