Position Information

NY HELPNo

AgencyTaxation & Finance, State

TitleProgram Aide

Occupational CategoryOther Professional Careers

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $51857 to $63169 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address WA Harriman State Campus

City Albany

StateNY

Zip Code12227

Job Specifics

Minimum Qualifications COMPETITIVE MINIMUM QUALIFICATIONS:

Candidates must be a NYS employee and eligible to transfer by
having at least one year of permanent service in a qualifying
title; OR be active and reachable Candidates must be a NYS
employee and eligible to transfer by having at least one year of
permanent service in a qualifying title; OR be active and
reachable on the Civil Service eligible list that fills this title.

Transfer qualifications: Candidates must be eligible for transfer
under Section 70.1 of the Civil Service Law.

Duties Description The incumbent must be able to perform the following essential functions:

Clerical:

-Perform clerical related tasks such as creating, and maintaining and filing folders, data entering, photocopying, and distributing materials. Prepare envelopes, forms, and reports when required.
-Assist with setting up interviews, process tax validations, collect interview paperwork
-Create and submit 301's for appointments, transfers, promotions, separations, etc.
-Send out appointment letters and new employee paperwork
-Collect and review completed new employee paperwork and forward to HR/Payroll.
-Send out non-select notices to Posting responses
-Miscellaneous tasks and special projects

Maintaining Records:

-Update Hiring charts when needed.
-Maintain and update Staffing Management Data Base
-Create and update Employee and Candidate folders
-Maintain the Probation 202/203 mailbox

Communication and Intrapersonal Skills:

-Communicate clearly and effectively, both verbally and in writing
-Respond to inquiries in a timely and professional manner.
-Work closely with Personnel on all aspects of hiring process.
-Establish and maintain effective working relationships with co-workers and management.
-Maintain confidentiality of information, exercise good judgment.
-Multi-task and prioritize assignments, organize workload.
-Collaborate constructively with other staff to identify problem areas and resolve issues.
-Perform tasks accurately within prescribed time frames to ensure deadlines and unit goals are timely met.
-Develop a strong working knowledge of agency computer systems and Staffing Management Databases.
-Comply with Office of Human Resources Management, Code of Conduct, Ethics, Internal Control Rules, Policies and Procedures.
-Adhere to the Department’s time and attendance rules.

Additional Comments New York State is an equal opportunity employer. It’s the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Michaela Barnes

Telephone 518-457-2900

Fax

Email Address External.Application@tax.ny.gov

Address

Street W A Harriman State Office Campus

Bldg. 9 Room 256

City Albany

State NY

Zip Code 12227

 

Notes on ApplyingQualified candidates should copy the below web address into your browser to complete the online application for the Department of Tax and Finance. Within the application, you will attach your resume.
https://www7b.tax.ny.gov/HELP/gateway/HELP.home