Position Information

NY HELPNo

AgencyInformation Technology Services, Office of

TitleDirector of Administration (Special Assistant)

Occupational CategoryAdministrative or General Management

Salary GradeNS

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $137457 to $173664 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 5%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address Empire State Plaza, Swan St. Building

City Albany

StateNY

Zip Code12223

Job Specifics

Minimum Qualifications A bachelor’s degree and ten (10) years of progressive experience in operations management, five (5) years of which must have been at a management level. An MBA can substitute for up to three (3) years of the required general experience.

Preferred qualifications:

• Previous experience in an Administrative Office with demonstrated leadership skills.
• A solid understanding of business functions and related laws and regulations (real estate, finance/budget, human resources, etc.).
• Proficient in MS Office and utilizing databases.
• Outstanding communication and interpersonal skills. Demonstrated experience as a forward-thinking and strategic partner of a large organization.

Duties Description Under the direction of the Chief Administrative Officer, the Director of Administration will provide the overall administration of the agency’s general administrative, space planning, facilities management, background investigation, and health and safety units. The incumbent will be responsible for adding to the agency’s strategic vision, policy development, and ensuring the day-to-day functions of the department.

Specific duties will include but are not limited to the following:

• Collaborate with the executive team to inform ITS’ business and strategic planning and develop and implement policies and procedures.
• Organize and coordinate departmental operations; define objectives and priorities for departments and managers.
• Oversee resource allocation, agency procurement, and budgeting.
• Oversee agency onboarding activities from a space allocation perspective.
• Manage, coordinate and strategize on all space, fleet and facility operations plans for the agency.
• Oversee and administer the agency telecommuting program.
• Oversee and manage ITS Parking Coordination.
• Coordinate and oversee ITS Facility management.
• Perform and oversee special administrative projects, as requested.
• Perform the full range of supervisory responsibilities, as applicable.

Additional Comments Salary commensurate with experience.

The Office of Information Technology Services is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage all individuals with disabilities to apply.

Benefits of Working for NYS
Generous benefits package, worth 65% of salary, including:
Holiday & Paid Time Off
- Thirteen (13) paid holidays annually
- Up to Thirteen (13) days of paid vacation leave annually
- Up to Five (5) days of paid personal leave annually
- Up to Thirteen (13) days of paid sick leave annually for PEF
- Up to three (3) days of professional leave annually to participate in professional development


Health Care Benefits
- Eligible employees and dependents can pick from a variety of affordable health insurance programs
- Family dental and vision benefits at no additional cost

Additional Benefits
- Up to 50% telecommuting
- New York State Employees’ Retirement System (ERS) Membership
- NYS Deferred Compensation
- Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
- Public Service Loan Forgiveness (PSLF)
- And many more.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Evan Cregan

Telephone 518-473-0398

Fax 518-402-4924

Email Address PostingResponses@its.ny.gov

Address

Street NYS Office of Information Technology Services, Human Resources

Swan Street, Core 4, Floor 1

City Albany

State NY

Zip Code 12223

 

Notes on ApplyingPlease submit a resume and cover letter and indicate that you are applying for Director of Administration (Special Assistant) and include the Vacancy ID (173792) of this posting in your subject line. Please specify in your cover letter how you meet the minimum qualifications.