Position Information

NY HELPNo

AgencyHomeland Security and Emergency Services, Division of

TitleProgram Aide

Occupational CategoryOther Professional Careers

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $51857 to $63169 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 1220 Washington Ave.

City Albany

StateNY

Zip Code12226

Job Specifics

Minimum Qualifications Current New York State Division of Homeland Security and Emergency Services employee with one year or more permanent, contingent-permanent or 55b/c service as a Program Aide and are interested in reassignment; OR Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 11 and eligible for transfer under Section 70.1 of the Civil Service Law.

NOTE: This vacancy posting is for the purposes of notifying individuals about transfer opportunities. Employees on the Civil Service eligible list will be considered and should not respond to this posting. If you are on the eligible list and not reachable, you may be eligible for transfer. You are encouraged to access GOT-IT on the Career Mobility website (careermobilityoffice.cs.ny.gov/cmo) to determine transfer eligibility.

Duties Description The incumbent will report to the Office of Administration and Finance's Federal Fiscal Unit. Duties include but are not limited to:

• Maintain proficiency in the Microsoft Office Suite including Word, Excel and Outlook.
• Perform detailed review of a variety of vouchers in support of our Grant Unit to ensure voucher submissions are complete and correct.
• Utilize multiple database systems to verify accuracy of contract terms, budgets, etc. during voucher review.
• Interact with contract/Program representatives to resolve any issues with vouchers.
• Maintain voucher records and status.
• Analyze and track expenditures and payments of Federal and State funds to generate reports for use by Federal agencies (FEMA, Inspector General), State agencies (Division of Budget, Office of the State Comptroller [OSC]), and agency personnel.
• Process contracts and amendments through AG and OSC.
• Work with the Grant Unit to resolve any issues with contracts and amendments.
• Review monthly cash draw package for accuracy and completeness.
• Supervise staff and perform full range of supervisory duties.
• Process disencumbrances in Oracle and Statewide Financial System when necessary.
• Process Purchase Orders for certain State funded contracts.
• Maintain a strong system of internal controls.
• Assist with annual internal control testing.
• Assist with special projects or reports as requested.
• Maintain and update procedures.

Additional Comments NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources/EW

Telephone 518-486-5700

Fax 518-485-8432

Email Address HRresumes@dhses.ny.gov

Address

Street NYS Division of Homeland Security and Emergency Services HRM

1220 Washington Ave., Bldg. 7A

City Albany

State NY

Zip Code 12226

 

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID 174927 in the subject line of your application email to HRresumes@dhses.ny.gov.