Position Information

NY HELPYes

AgencyHealth, Department of

TitleAdministrative Assistant 1 (NY HELPS) - 22046

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $39215 to $56743 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address Division of Nutrition- Bureau of Supplemental Foods Program

150 Broadway

City Menands

StateNY

Zip Code12204

Job Specifics

Minimum Qualifications NY HELPS Non-Competitive Minimum Qualifications:

Administrative Assistant Trainee 1: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Administrative Assistant Trainee 2: One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Administrative Assistant 1: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Reassignment & Transfer Opportunities: Current New York State Department of Health employee with permanent or contingent permanent status as an Administrative Assistant 1, Grade 11, OR current New York State employee with one or more years of permanent, contingent-permanent, or 55 b/c service as an Administrative Assistant 1 OR: Current New York State employee with one or more years of permanent, contingent-permanent, or 55b/c service in a position allocated to Grade 6 or above, and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1.

* A passing score on a typing test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy is required.

Preferred Qualifications: The preferred candidate will have excellent communication, analytical, and organizational skills. They will be proficient with Microsoft Word, PowerPoint, Excel spreadsheets, Outlook, and SharePoint and will have the ability to work independently in a fast-paced environment and prioritize multiple assignments.

Duties Description The Administrative Assistant (AA) 1 will manage clerical services for the Bureau Direction Executive Team in the Bureau of Supplemental Food Programs. They will provide complex administrative support to Bureau Direction and Section staff and will supervise an Office Assistant 1. The AA 1 will serve as a liaison with Bureau and Division administrative professionals to provide adequate coverage and ensure consistent, high-quality support for program activities.

The incumbent of this position will be responsible for assembling and formatting correspondence; researching background information; establishing administrative procedures; developing, implementing, and maintaining electronic filing systems; producing correspondence, reports, presentations and other Section documents, taking and distributing meeting minutes; developing and maintaining tracking systems for various work streams; FOIL requests and calls from participants, health care providers and WIC local agency staff. The incumbent may be asked to assist with personnel management tasks including maintaining organizational charts and distribution lists. Other routine duties include monitoring email and calendars, scheduling meetings, preparing meeting materials, coordinating travel, scanning confidential documents, and providing support for the main telephone line.

Additional Comments Full-time, contingent permanent, competitive or non-competitive appointment. Appointment may be made at a trainee level. A two-year traineeship leading to Administrative Assistant 1, Grade 11, is in effect. To be advanced to the full performance level of this title you must successfully complete a set training and development program.

Transfer candidates, you may be asked for a Social Security Number to verify your transfer eligibility.

For more information on transfer types, transfer eligibility criteria, and the current transfer determinations for your title, visit the following website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm.

This position is part of the NYS HELPS program. No examination is required.

This position may require travel throughout New York State including overnights to areas not served by public transportation.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources Management Group, GV/AA1/22046/DON

Telephone 518-486-1812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street RM 2217, Corning Tower Building, ESP

City Albany

State NY

Zip Code 12237

 

Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference GV/AA1/22046/DON included in the subject line or by mail to Human Resources Management Group, GV/AA1/22046/DON, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.