Position Information

NY HELPNo

AgencyEducation Department, State

TitleAdministrative Specialist 2, (Open to current NYS Employees Only), Box ACS-3163/21203

Occupational CategoryNo Preference

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $84156 to $106454 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address Office of Adult Career and Continuing Education Services

Deputy Commissioner's Office

City Albany

StateNY

Zip Code12234

Job Specifics

Minimum Qualifications MINIMUM QUALIFICATIONS:

Reassignment: Candidates must have one year of permanent competitive or 55b/c service as an Administrative Specialist 2.

Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter.

Section 52.6 Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title allocated SG-21 or higher eligible to transfer under Section 52.6 of the Civil Service Law.

For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm

Provisional Appointment: In the absence of an eligible list with three or more candidates willing to accept a position, a temporary provisional appointment may be considered. For provisional appointment, candidates must be a current New York State Education Department employee AND have one year of permanent competitive or 55b/c service as an Administrative Specialist 1, Contract Management Specialist 1, Human Resources Specialist 1, Senior Administrative Analyst, or Senior Budgeting Analyst. Provisional candidates must take the examination for Administrative Specialist 2 when it is next offered and must be reachable on the resulting eligible list to maintain employment.

NOTE: The Civil Service examination for this title has been announced and is scheduled for December 7, 2024. In order to be considered for a provisional appointment, you must have applied and been approved to take the Administrative Specialist 2 examination. The deadline to apply for this examination was October 23, 2024.

Duties Description The New York State Education Department’s Office of Adult Career and Continuing Education Services (ACCES) is seeking candidates to fill a Senior Administrative Assistant position in the Office of the Deputy Commissioner. Under the general direction of the Deputy Commissioner, the incumbent will serve as a confidential aide to the Deputy Commissioner and is responsible for managing the daily activities of the office, serving as human resources liaison for the office, assisting with special projects, and supervising lower-level administrative staff within the office. Duties of this position include, but are not limited to, the following:

• Manage the office of the Deputy Commissioner and supervise support staff;
• Provide administrative direction and coordination for ACCES staff responsible for major functions;
• Maintain responsibility for monthly ACCES portion of Board of Regents meetings;
• Respond to correspondence and phone calls from the general public, department executives, members of the Board of Regents and the Legislature;
• Review outgoing correspondence and reports for accuracy and proper handling and provide corrections and recommendations;
• Administer the Freedom of Information Act by reviewing requests for information, assigning to program staff as appropriate, and reviewing materials prepared before they are forwarded to the requestor;
• Develop, review and evaluate data from various sources; prepare reports for the Deputy Commissioner for submission to the Commissioner and Board of Regents;
• Assist in the development of policies, regulations, and legislation affecting ACCES and advise the Deputy Commissioner of the impact on operations and services;
• Review equipment and space needs and prepare space utilization plans;
• Conduct special projects as assigned by the Deputy Commissioner;
• Serve as ACCES Webmaster and provide support and direction to web content users;
• Manage the human resources needs for the Office of ACCES and act as the liaison between the Office of Human Resources Management (OHRM) and the Deputy and Program Offices;
• Manage the paperwork and communication necessary to employ new staff members to begin as well as monitoring workforce levels and workforce capacity and working with the Director of Operations, Program Managers and OHRM to address staffing needs and issues;
• Resolve day-to-day operational problems that arise and require human resources interaction and intervention and working with OHRM regularly to resolve issues;
• Establish office procedures relating to the human resources function;
• Coordinate information flow by serving as a liaison among Program Offices, Deputy Offices and OHRM; and
• Work collaboratively with the ACCES Fiscal Office, OHRM and Budget Coordination to ensure alignment of staff and fiscal resources and systems.

Additional Comments CONDITIONS OF EMPLOYMENT: This will be a permanent or temporary provisional appointment. Provisional candidates must take the examination for Administrative Specialist 2 when it is next offered and must be reachable on the resulting eligible list to maintain employment. Promotions and transfers may change appointees’ negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. This position allows for the opportunity to telecommute up to 30% each bi-weekly pay period.

This position leads to a maximum salary of $106,454 based on annual performance advances.

APPLICATION: Qualified candidates should send a resume and letter of interest by December 24, 2024 to accesjobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (ACS-3163/21203) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.

New York State Education Department (NYSED) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, gender identity, prior conviction records, prior arrests, youthful offender adjudications, or sealed records.

Interested in a job with New York State, but don’t know where to start?

Visit these links for information on working for New York State:
• https://www.cs.ny.gov/jobseeker/
• https://www.cs.ny.gov/pio/publications/gettingajob.pdf

Generous benefits of working for New York State, including, but not limited to, the following:

Holiday & Paid Time Off
• Thirteen (13) paid holidays annually.
• Thirteen (13) days of paid vacation leave in year one, increasing to 20+ days with additional years of service.
• Five (5) days of paid personal leave annually.
• Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C.
• Annual professional leave and educational leave opportunities for eligible staff.

Health Care Benefits
• Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.
• Family dental and vision benefits at no additional cost.

Additional Benefits
• Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).
• NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.
• Paid Parental Leave for all employees and Paid Family Leave (M/C Only).
• Public Service Loan Forgiveness (PSLF).
• Eligibility for various life insurance options.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Office of Human Resources Management

Telephone (518) 474-5215

Fax (518) 486-5631

Email Address accesjobs@nysed.gov

Address

Street NYS Education Department

89 Washington Avenue, OHRM, Room 528 EB

City Albany

State NY

Zip Code 12234

 

Notes on ApplyingAPPLICATION: Qualified candidates should send a resume and letter of interest by December 24, 2024 to accesjobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (ACS-3163/21203) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.