Position Information

NY HELPNo

AgencyTransportation, Department of

TitleProgram Aide (Region 4)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $51857 to $63169 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Monroe

Street Address 1530 Jefferson Rd.

City Rochester

StateNY

Zip Code14623

Job Specifics

Duties Description Under the direction of a higher-lever supervisor, the candidate will perform administrative and technical task for the Office of Right of Way. The Program Aide will assist staff with program activities at a para-professional level that includes, but is not limited to:

• Handle paperwork and processing associated with Appraisal, Acquisitions, Property Management and the Capital Program;
• Review and process payment of invoices, purchase requisitions, purchase orders, payment vouchers, etc.;
• Prepare routine correspondence;
• Answer the main telephone line, transfer calls, take messages;
• Schedule meetings, maintain meetings calendar, attend meetings, generate minutes;
• Prepare outgoing office mail and deliver to the mailroom;
• Open, sort, stamp and distribute incoming mail in accordance with staff assignments;
• Review outgoing correspondence for proper grammatical usage and clarity. Insure that appropriate background material is attached;
• Generate reports and spreadsheets;
• Possess a working knowledge of Microsoft Office Word and Excel;
• Maintain various office filing systems (including electronic);
• Maintain the office supply inventory;
• Input information into various databases;
• Be the initial point of contact for visitors;
• Some field work may be required.
• Perform other duties as needed.

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.

Additional Comments
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.
_______________________________________
The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.
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In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Jennifer L. Feeney

Telephone

Fax 585-272-3426

Email Address dot.sm.r04.personnelDOTjobs@dot.ny.gov

Address

Street 1530 Jefferson Rd.

City Rochester

State NY

Zip Code 14623

 

Notes on ApplyingQualified candidates should submit a current resume, letter of interest and a completed NYS Dept. of Transportation Application for Employment (S1000 Part 1) with Notice Number R04-25-05 included in the subject line and referenced in the cover letter to:

Jennifer L. Feeney
Administrative Services Director
New York State Department of Transportation- Region 4
1530 Jefferson Rd.
Rochester, NY 14623
585-272-3426 (fax)
dot.sm.r04.personnelDOTjobs@dot.ny.gov
***PLEASE INCLUDE R04-25-05 IN SUBJECT LINE***

Applications and resumes must be received or postmarked no later than January 22, 2025.

Applications for employment may be found at the following web address:
https://www.ny.gov/sites/default/files/2023-03/Application_for_Employment_Part_1.pdf