Position Information

NY HELPNo

AgencyHealth, Department of

TitleAdministrative Assistant 2 - 32146

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $58066 to $72519 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address Division of Family Health/Bureau of Administration

Empire State Plaza, Corning Tower, Room 878

City Albany

StateNY

Zip Code12237

Job Specifics

Duties Description The Administrative Assistant 2 (Admin Asst 2) will provide general administrative and programmatic support to the Division of Family Health, Grants Management and Operations Unit Manager. The incumbent will: be responsible for the day-to-day administrative functions of the Grants Management and Operations Unit; manage and maintain the Unit’s database and tracking systems related to active procurements and processes; ensure timely and accurate updates to tracking systems utilized by the Bureau and Division administration including but not limited to updating statuses related to required Division of Budget and Commissioner’s office approvals; assist unit staff with organization and record keeping related to grants, contracts and vendor compliance; coordinate in-person and virtual meetings including communicating with meeting attendees and assisting in meeting set up; monitor the unit’s shared email address for contract related communications; provide quality assurance reviews to ensure accuracy of information including the work done by others for proper formatting, spelling, grammar, and recommend revisions; and ensure contract packages and documentation are routed to appropriate approval channels. The Admin Asst 2 will supervise other clerical and support staff and perform other duties as assigned.

Minimum Qualifications Current New York State Department of Health employee with permanent or contingent-permanent status as an Administrative Assistant 2, Grade 15. OR: Current New York State employee with one year or more of permanent, contingent-permanent in a position allocated to a Grade 13 and eligible for transfer under Section 70.1 of the Civil Service Law.

Provisional Appointment: Current NYS employee with one year or more years of permanent or contingent permanent service in a title that is defined as eligible on the most recent examination announcement. https://www.cs.ny.gov/announarchive/announcements/37-923.cfm

Preferred Qualifications: Excellent organizational, interpersonal and written communication skills; ability to multi-task; proficiency in Microsoft Office applications including Excel, Word and Teams , especially experience developing and maintaining tracking systems. Experience using Statewide Financial System or other grants management system.

Additional Comments Full-time, permanent or provisional, competitive position. Transfer candidates may be asked for their social security number to verify eligibility.

If there are three or fewer qualified DOH promotional candidates interested in appointment to this position, a permanent appointment may be made pursuant to Section 52.7 of the Civil Service Law. To be eligible, candidates must be an employee of the Department of Health and have one year of permanent competitive service as described on the above referenced examination announcement (https://www.cs.ny.gov/announarchive/announcements/37-923.cfm).

Candidates appointed on a provisional basis will be required to take the next holding of the Administrative Assistant 2, Grade 15, Civil Service examination when it is held, and be eligible for immediate appointment off of the resulting eligible list in order to maintain employment.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources Management Group, MR/AA2/32146/DFH

Telephone 518 486 1812

Fax

Email Address resume@health.ny.gov

Address

Street RM 2217, Corning Tower, ESP

City Albany

State NY

Zip Code 12237

 

Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference MR/AA2/32146/DFH included in the subject line or by mail to Human Resources Management Group, MR/AA2/32146/DFH, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.