Position Information

NY HELPNo

AgencyLabor, Department of

TitleProject Coordinator - Event Admin Assistant

Occupational CategoryAdministrative or General Management

Salary GradeNS

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $33.42 to $33.42 Hourly

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class "Other" (generally Military Law positions)

Travel Percentage 10%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 1220 Washington Avenue

State Office Campus, Building 12

City Albany

StateNY

Zip Code12226

Job Specifics

Duties Description As part of the Event Management team you would perform the following functions:
• Manage and maintain office operations, including ordering and organizing office supplies and event materials.
• Provide administrative support to the Event Management team, including direct support for the manager with scheduling, correspondence, and document preparation.
• Maintain and update the event calendar with all relevant details.
• Assist with the preparation of event proposals, contracts, and reports.
• Manage and track the inventory of event supplies, ensuring availability and proper storage.
• Assist in event setup, including coordinating logistics and preparing materials.
• Manage the Salesforce page for NYS Department of Labor Board and Committees.
• Respond promptly and professionally to customer inquiries, ensuring exceptional client service.
• Coordinate travel and accommodations for the manager and team members.
• Maintain accurate records and databases, including client information, event details, and financial transactions.
• Utilize and manage tasks within the Statewide Financial System (SFS).
• Provide on-site event support as needed, assisting with operations and logistics.
• Contribute to special projects and other duties as assigned.

Minimum Qualifications Minimum Qualifications:

A bachelor’s degree or higher and two years of specialized experience.*

OR

Four years of specialized experience.*

*Specialized experience is defined as Duties Description Above

Preferred Qualifications:
• Ability to initiate and maintain relationships across a diverse set of stakeholders.
• Experience in event planning, coordination, hospitality, or related roles, demonstrating strong organizational skills and attention to detail.
• Excellent written and verbal communication skills, with the ability to professionally interact with clients and stakeholders.
• Experience managing inventory or supply chains.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Flexibility to assist with on-site event operations, which may occasionally require evening or weekend availability.
• A proactive attitude with strong problem-solving skills and a customer-focused mindset.

Additional Comments Telecommuting is available and can be discussed during the interview.

We offer a comprehensive benefits package, including:
• 13 paid holidays, 5 personal days, and a minimum of 13 vacation days per year
• Paid sick leave (CSEA and PEF employees- 13 days; M/C employees- 8 days plus free enrollment into the Income Protection Program for short-term and long-term disability coverage).
• Choice of several affordable and competitive health insurance plans
• Dental and vision insurance plans at no additional cost
• Membership in the NYS Employee’s Retirement System
• NYS Deferred Compensation Investment Plan
• Eligibility to apply for Public Service Loan Forgiveness (PSLF) (full-time employees)
• Eligibility to apply for tuition reimbursement for qualifying employees and courses
• Paid Parental Leave

Our mission is to provide outstanding services to our customers—the workers and business that call New York home. We help New Yorkers find careers they will love. We build and support New York’s businesses. We empower and protect New York’s workers. To learn more about our mission and the exciting work of the DOL, please visit: https://dol.ny.gov/about-us

DOL is committed to fostering employee engagement and work-life balance. We offer telecommuting (up to 40%) and alternative work schedules to eligible employees. Our exciting training and development opportunities, including Coursera and our formal Employee Recognition Program allow us to develop, recognize, and celebrate our workforce.

Please note that specific benefits and programs may vary based on negotiating unit, current contract, length of State service, and program area.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Leo Trippen

Telephone (518) 457-1020

Fax EFax: 5184742871@fax.ny.gov

Email Address labor.sm.personnel.jva@labor.ny.gov

Address

Street State Office Campus, Building 12

1220 Washington Ave

City Albany

State NY

Zip Code 12226

 

Notes on ApplyingAll candidates must submit a written resume and cover letter which clearly demonstrates how they meet the minimum qualifications for the position. These documents must be received by February 6th, 2025, and submitted via email to labor.sm.personnel.jva@labor.ny.gov or mailed to the NYS Department of Labor, Personnel Bureau, Building 12, Room 561, State Office Campus, Albany, NY 12226. You must include, Vacancy ID 177894, Project Coordinator – Event Admin Assistant – Albany, in the subject line of your email. Failure to do so may result in a delay of processing your application.

Candidates from diverse backgrounds are encouraged to apply. Department of Labor is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.

New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.

If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please contact: Department of Labor, Attn: Director, Office of Diversity, Equity and Inclusion (ODEI), Building 12, Albany, NY 12226 (Phone (518) 457-1984 and/or fax (518) 485-2575.)