Position Information

NY HELPNo

AgencyPublic Service, Department of

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $58066 to $72519 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

Location

County Albany

Street Address 3 Empire State Plaza

City Albany

StateNY

Zip Code12223

Job Specifics

Duties Description The Administrative Assistant 2, Grade 15, will work in the Office of Hearings and Alternative Dispute Resolution (OHADR) and under the supervision of an Administrative Law Judge (ALJ), will perform duties include, but are not limited to:
• Answering telephones, providing information to internal and external stakeholders, taking messages, and handling routine correspondence, including email.
• Assisting ALJs in daily tasks.
• Setting up, using, and managing filing and database systems, including acting as a Gatekeeper for OHADR in the Department’s Document and Matter Management (DMM) system.
• Maintaining schedule and event calendars; coordinating in-person and virtual conferences, meetings, and hearings, including reservations for venues and court reporter services.
• Reviewing work completed by the ALJs for proper grammar and formatting, as well as for factual accuracy.
• Typing and formatting letters, memoranda, session items, and other documents using Microsoft Office Suite applications.
• Creating and maintaining databases or spreadsheets for case management purposes, including tracking internal and statutory deadlines.
• Maintaining and updating OHADR’s SharePoint page.
• Making travel arrangements for ALJs and preparing expense reports.
• Providing administrative support to the Chief ALJ to ensure that the office runs efficiently by, among other things, tracking case assignments.
• Composing, typing, and distributing meeting notes and reports.
• Supervising other OHADR support staff, as may be appropriate and required, to ensure timely and accurate completion of the above tasks.
• Assisting with special projects as necessary.

Minimum Qualifications Transfer:
Must be a current New York State employee with one year or more of permanent, competitive service as an Administrative Assistant 2, Grade 15 or a current New York State employee with one year or more of permanent, competitive service or 55-b/c service in a qualifying title and eligible for transfer* under section 70.1 of the Civil Service Law.

Civil Service List:
Candidates on the appropriate Civil Service list(s) have been canvassed and do not need to apply to this posting.

*Candidates are encouraged to access GOT-IT on the Civil Service website (www.cs.ny.gov) to determine transfer eligibility.

Additional Comments About the Department:
The New York State Department of Public Service (DPS or Department) works to: ensure safe, affordable, and reliable access to electric, gas, steam, water, and telecommunications services at just and reasonable rates for New York State customers, protect the natural environment, reduce greenhouse gas emissions via transmission and siting of renewable energy resources, and augment the resiliency of utility infrastructure.

Equal Opportunity Employer:
The Department of Public Service is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know by contacting the Designee for Reasonable Accommodations (DRA) and Americans with Disabilities Act Coordinator which can be found under the Accessibility Link on the Department’s webpage at https://dps.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources Management - KP

Telephone

Fax

Email Address recruiting@dps.ny.gov

Address

Street 3 Empire State Plaza

City Albany

State NY

Zip Code 12223

 

Notes on ApplyingPlease send a resume and cover letter to recruiting@dps.ny.gov or fax to Human Resources Management at (518)473-9990. Please reference “Administrative Assistant 2, posting 00013” when applying.