Position Information

NY HELPYes

AgencyHomeland Security and Emergency Services, Division of

TitleHuman Resources Specialist 1/Trainee 1/Trainee 2 (NY HELPS)

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $56655 to $83286 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 10%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 1220 Washington Ave.

Bldg. 7A

City Albany

StateNY

Zip Code12226

Job Specifics

Duties Description The Human Resources Specialist 1 will report to the Personnel Services Unit within the Human Resources Department. The incumbent will be responsible for a wide range of activities in accordance with Civil Service Law, Rules and Regulations. The duties include but are not limited to:

•Advise program staff on classification matters. Research and analyze requests for new positions, reclassifications, reallocations, and related classification matters and recommend appropriate action. Prepare classification requests and supporting documentation.
•Provide guidance and assistance to programs regarding appointment, promotion, or transfer status of employees.
•Work with program managers to create internal and external job postings.
•Determine posting responder eligibility by reviewing resumes and employment history in NYSTEP when applicable.
•Request and canvass eligible lists; review eligible list responses and provide list of candidates to programs.
•Advise employees regarding advancement options.
•Ensure appropriate and timely entry of personnel transactions into the Human Capital Management System (HCM). Liaise with Business Services Center (BSC) to troubleshoot and resolve transaction issues.
•Review employee evaluations including performance evaluations, probation reports, and traineeship evaluations. Provide guidance to managers, supervisors, and employees about the evaluation process.
•Prepare agency-specific employee on-boarding documents/policies and meet with new staff to complete required documentation and to provide information and materials.
•Assist in the development of Personnel related training curriculum and assist in presentation of information to program and executive staff, as necessary.
•Represent DHSES at job fairs and assist in other recruitment & outreach efforts.
•Participate in examination planning and development activities.
•Perform research for use in development or improvement of policy and/or procedures.
•Assist with data analytics - tracking and reporting key personnel measure such as recruitment efforts and retention across all titles, shifts, and locations for DHSES.
•Work closely with all HR staff across Human Resources Management to organize “deep dives” into various organizational issues and work with them to develop viable solutions for streamlining business processes.
•Design and develop new tracking mechanisms for the purpose of reporting of key performance indicators.
•Coordinate the content and distribution of agency-specific on-boarding documents/policies.

Minimum Qualifications NY HELPS
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).***

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position.

This title includes a traineeship opportunity and applicants will be appointed to the appropriate level** based on their experience and education.

**Human Resources Specialist 1 level requirements:
•Human Resources Specialist Trainee 1 (equated to SG-14): A bachelor's or higher degree.
•Human Resources Specialist Trainee 2 (equated to SG-16): A bachelor's degree and one year of professional human resources experience.
•Human Resources Specialist 1, SG-18: A bachelor's degree and two years of professional human resources experience.

Substitution: a Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

Dependent upon qualifications, if appointed as a trainee, successful completion of a one-year or two-year traineeship leads to appointment as a Human Resources Specialist 1, SG-18.

TRANSFER
Current New York State Division of Homeland Security and Emergency Services employee with one year or more permanent, contingent-permanent or 55b/c service as a Human Resources Specialist 1 and are interested in reassignment; OR Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 13 or above and eligible for transfer under Section 70.1, 70.4, or 52.6 of the Civil Service Law.

NOTE: Employees on the Civil Service eligible list will be considered and should not respond to this posting. If you are on the eligible list and not reachable, you may be eligible for transfer. You are encouraged to access GOT-IT on the Career Mobility website (careermobilityoffice.cs.ny.gov/cmo) to determine transfer eligibility.

Additional Comments NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency's Telecommuting Program Guidelines.

***Employees appointed via the NY HELPS program are restricted for promotional appointment until their position is covered-in to the competitive class by the New York State Civil Service Commission (CSC), or they otherwise obtain permanent competitive status. The CSC has recently covered-in employees who were appointed via NY HELPS on a permanent or contingent permanent basis between June 26, 2024 and June 11, 2025. Notification to employees regarding a change in their status is forthcoming. You may wish to apply if you received a permanent NY HELPS appointment to a qualifying title within these timeframes and are interested in this opportunity. Your eligibility for promotion will be reviewed by Human Resources. Employees with a permanent NY HELPS appointment occurring effective 6/12/25 or later will be addressed with a subsequent cover-in.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources/EW

Telephone 518-486-5700

Fax 518-485-8432

Email Address HRresumes@dhses.ny.gov

Address

Street NYS Division of Homeland Security and Emergency Services, HRM

1220 Washington Ave., Bldg. 7A

City Albany

State NY

Zip Code 12226

 

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID 190588 in the subject line of your application email to HRresumes@dhses.ny.gov