Position Information

NY HELPNo

AgencyAttorney General, Office of the

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitOSU - Operational Services Unit (CSEA)

Salary RangeFrom $59787 to $72429 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address The Capitol

City Albany

StateNY

Zip Code12224

Job Specifics

Duties Description This position is for the Appeals and Opinions Bureau.

• Perform general office duties as needed, including printing, scanning, faxing, copying, and answering routine correspondence.
• Format a variety of legal documents, primarily motions, letters, and notices of entry, with limited supervision.
• Work directly with assigned staff attorneys to meet office and court deadlines and assist with overflow from other staff as needed.
• Cover reception desk, including directing calls as appropriate and taking messages for staff.
• Draft short correspondence based on verbal or written instructions.
• Maintain dockets and/or other filing systems (NYMatters, etc.).
• Upload legal documents to internal archive systems (network folders, NYMatters, etc.).
• Assist with the opening of new case files and the closing of case files, including logging such cases on database for archives (i.e., PAM).
• Supervise the work of other Administrative Assistants and Law Department Document Specialists (LDDS) in the office.
• Work with supervisors to recruit new AA/LDDS staff as needed (review resumes, conduct interviews, etc.).
• Train new AA/LDDS staff (court documents, court requirements, review work to ensure it meets office protocols, etc.).
• Oversee time schedules of AA/LDDS staff and, in consultation with supervisors, approve requests for scheduled time off. Ensure that AA/LDDS coverage is always provided.
• Draft evaluations for AA/LDDS staff on probation, review with supervisors, and meet with the employees to discuss comments and questions. Submit completed evaluations to HRM on a timely basis.
• Liaison with the Information Technology Bureau on various computer-related issues (setting up new users, upgrades, phone or computer issues, returning equipment for users leaving the office, etc.).
• Liaison with the Administrative Services Bureau for building and safety issues (lights, carpeting, cleaning, etc.).
• Oversee office moves and make arrangements to move furniture and equipment.
• Point person for assigning attorneys file space for files and boxes.
• Review attorney and staff timesheets and ensure appropriate changes have been made. Submit to Deputy Solicitor General after review.
• Fill in as needed to assure that other AA/LDDS staff can complete their work in a timely manner.
• Maintain inventory and order office supplies every two weeks.
• Provide telephone coverage for the Deputy Solicitors General. This includes responding to public inquiries and forwarding calls to the appropriate person.
• Produce, update, and circulate internal calendars of upcoming deadlines on a regular basis, generally weekly and monthly.
• Produce yearly performance evaluations for attorneys (label envelopes, keep paper copies locked and secure, and assure each attorney receives a copy of their signed evaluation).
• Help with travel arrangements for non-routine travel.
• Produce vouchers/purchase orders for transcripts ordered by legal staff. Make sure documents are signed and submitted to the Finance Bureau.
• In collaboration with the NYC office, file documents in the New York Courts as needed.
• Perform other duties as assigned.

Minimum Qualifications Reachable on the Department of Civil Service Eligible list for Administrative Assistant 2.

OR

Eligible for a lateral transfer or eligible for transfer under 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website.

Additional Comments Candidates from diverse backgrounds are encouraged to apply.
The OAG is an equal opportunity employer and is committed to workplace diversity.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources Management Bureau

Telephone 5187762500

Fax

Email Address hr.recruitment@ag.ny.gov

Address

Street Office of the Attorney General, Human Resources Managment Bureau

The Capitol

City Albany

State NY

Zip Code 12224

 

Notes on ApplyingTo apply, please submit a cover letter that includes a statement describing how you meet the minimum qualifications and a resume to hr.recruitment@ag.ny.gov. Please be sure to include Vacancy ID #191524 and job title in the subject of your email.

Candidates from diverse backgrounds are encouraged to apply.
The OAG is an equal opportunity employer and is committed to workplace diversity.

For more information about the Attorney General's Office visit www.ag.ny.gov.