Position Information

NY HELPYes

AgencySUNY Cortland

TitleOffice Assistant 1 (Keyboarding) Registrar

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36232 to $36232 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Cortland

Street Address Graham Avenue

City Cortland

StateNY

Zip Code13045

Job Specifics

Duties Description Position Summary:
The Office Assistant 1 will support the Registrar’s Office by assisting with registration and scheduling tasks, processing student registration forms, and performing general office and data entry duties. The schedule for this position is 8 a.m.-4:00 p.m., Monday through Friday in the Miller Building.

Major Responsibilities:
• Assist with walk-in traffic, phone calls, and emails.
• Process alternate registration, overload, and registration forms.
• Process permission for undergraduate students to take graduate courses.
• Process schedule restriction approvals such as time conflicts and prior felony forms.
• Process course withdrawal forms.
• Update course sections in Banner to assist with producing semester schedule of classes.
• Process degree conferral checklists.
• Sort and distribute mail.
• Track veteran and military connected student.
• Process TEACH authorizations.
• Process change of address forms and other biographical data updates.
• Track and manage data for special populations, such as Honors program students.

Minimum Qualifications 1. Permanent Competitive Appointment Options:
To be appointed on a PERMANENT basis to this title, you must hold or have held the title of Office Assistant 1 (Keyboarding) or be reachable on the full-time NYS Civil Service list and respond to canvass letter that will be emailed to people on the eligible list. You may also qualify if you are permanent in the following title: Office Assistant 1.

2. Non-Competitive Appointment Option:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required, but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), employees hired under NY HELPS will have their non-competitive status converted to competitive status, without having to compete in an examination. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified

NON-COMPETITIVE QUALIFICATIONS-There is no minimum education or experience requirements for this title.

Additional Comments What makes SUNY Cortland a great place to work?
Our positions provide predictable salary progressions, and many offer permanency.

• Generous benefits include health, dental, and vision insurance, various retirement program options, paid family leave and/or parental leaves, flexible spending and dependent care accounts, long term disability and tuition reimbursement.

• SUNY Cortland prioritizes work-life balance and well-being in all forms. The university’s state-of-the-art Student Life Center is free for employees to use, with membership options for families. SUNY Cortland’s Child Care Center welcomes the children of employees and community members, as space allows. Alternate work schedules are available with a supervisor’s approval.

• Professional development opportunities exist through training, continuing education programs, tuition reimbursement and conference travel, based on funding.

• Cortland County and surrounding areas offer easy access to arts, entertainment, outdoor recreation and much more. Experience Cortland dives deep into the region’s offerings

PSLF Eligible:
SUNY Cortland employment offers eligibility for the Public Student Loan Forgiveness Program. For more information and to see if you qualify, visit https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service .

The State University of New York at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/EEO/ADA) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name BillieJo Harris

Telephone 6077532263

Fax 6077535994

Email Address billiejo.harris@cortland.edu

Address

Street 21 Graham Avenue

City Cortland

State NY

Zip Code 13045

 

Notes on ApplyingSubmit an on-line employment application at https://jobs.cortland.edu/postings/10266.
For more information, or if you need assistance with the on-line application process, please contact the Human Resources Office, ext. 2302.