Review Vacancy
Date Posted: 03/13/15
Applications Due: 03/27/15
Vacancy ID: 19724
Position Information
NY HELPNo
AgencyEnvironmental Conservation, Department of
TitleAgency Program Aide
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade13
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $41721 to $50814 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8 AM
To 4 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Albany
Street Address 625 Broadway
City Albany
StateNY
Zip Code12233
Job Specifics
Minimum Qualifications Reassignment - Currently in the title and an employee of DEC
or
Reinstatement Eligible - Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis.
or
Transfer Eligible - One year of permanent competitive service at Salary Grade 11 or higher and:
Eligible for transfer under Section 70.1: Permanent competitive service as an Agency Program Aide, Accountant Aide, Administrative Aide, Environmental Conservation Program Aide, Keyboard Specialist 3, Principal Mail and Supply Clerk, Secretary 1. Also any language parenthetic for the above titles. Additional titles which qualify can be found on the Department of Civil Service website, search "GOT-IT".
If you are on an examination eligible list for the position title, you do not need to respond to this posting UNLESS you are also eligible for appointment by transfer, reinstatement or reassignment as defined above; or the appointment type is provisional or temporary. The eligible list(s) will be canvassed as appropriate. Always respond to an eligible list canvass.
Duties Description -Assist staff with expense accounts.
-Track and process purchasing, pay invoices, encumber funds, etc. for several bureaus within Operations.
-Verify and approve cancellations of Recreation reservations, refunds, reimbursements and any corrections. Each Reserve America payment is also tracked for the correct fees and payment method (cash, check, credit card or gift card). Following the transactions and understanding the circumstance that influence and create changes in fees that affect reservations and the different fee schedules charged for the various services.
-Assist in preparing Specifications for bid, including preparing and assembling word documents, publishing final spec documents, preparing and issuing addendums.
-Placing advertisements with Legal Ads and Contract Reporter.
-Generating contract award correspondence, following up with Contractors to get submittals (contract agreements, insurance, bonds, payment breakdowns, subcontractor lists, etc.).
-Executing online searches of Contractor Responsibility and review material for prime and subcontracts.
-Preparing and assembling procurement packages and contract documents for approval, both pre and post-bid. Tracking internal approval status.
-Learn contract payment process so payments can be executed daily. Track payment status.
-Assist in preparation of change orders and tracking of approval process.
-Assist with Consultant Work Order approval packages for DASNY and OGS.
-Assistance in MMS data entry and administrative backup.
-Assist in providing support service to DEC employees at 625 Broadway (employee ID’s, parking, etc.)
-Communication and relationship building between central office, regional and campground staff.
-Other duties as assigned.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Sherri Montross
Telephone 518-402-9273
Fax 518-402-9038
Email Address Personnel@dec.ny.gov
Address
Street 625 Broadway
City Albany
State NY
Zip Code 12233
Notes on ApplyingPlease fax, email or mail your resume to the above. Be sure to put (DEC Posting No. 15-0092) or it may not be accepted.
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