Review Vacancy
Date Posted: 03/20/15
Applications Due: 04/03/15
Vacancy ID: 19861
Position Information
NY HELPNo
AgencyTaxation & Finance, State
TitleSecretary 1
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade11
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $37253 to $45660 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.50
Workday
From 9 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Albany
Street Address W.A. Harriman State Office Campus
City Albany
StateNY
Zip Code12227
Job Specifics
Minimum Qualifications This position may be filled pending DOB approval and is subject to DOB guidelines for processing personnel transactions.
The selected candidate must be eligible for appointment in accordance with the provisions of the Civil Service Law, Rules, and Regulations.
If mandatory rehiring lists exist for this title, appointment other than reassignment must be made from these lists. If there are no acceptors from these lists, appointment may be made using the following minimum qualifications:
1. Eligible for transfer
-OR-
2. Reachable on appropriate Civil Service eligible list.
Duties Description This position may perform the following duties:
1. Provide secretarial support to a group of attorneys including production of complex and detailed legal documents and reports as required according to required format and within established time frames and deadlines, mailings by certified or overnight mail, copying, scanning and organizing documents.
2. Open, review, sort, log and distribute incoming mail.
3. Maintain files for the unit both in hard copy and electronic formats; use Law Manager case management system for electronic files.
4. Transmit instructions from supervisors to appropriate staff orally, in writing or electronically and follow up to see that instructions are followed and deadlines are met.
5. Schedule meetings; manage and maintain calendars ensuring office coverage.
6. Answer telephones, respond to questions and refer calls requiring technical knowledge to appropriate staff.
7. Make travel arrangements and lodging reservations.
8. Accept service of process.
9. Perform other related tasks as required. Supervision may be required.
10. Meet the Department’s time and attendance rules and regulations.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Dee Dziewulski
Telephone (518) 530-5312
Fax (518) 435-8548
Email Address Dorothy.Dziewulski@tax.ny.gov
Address
Street W.A. Harriman State Office Campus
Building 9, Room 100
City Albany
State NY
Zip Code 12227
Notes on ApplyingPlease submit letter of interest, and current resume. Include Social Security number to verify eligibility.
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