Position Information

NY HELPYes

AgencyEnvironmental Conservation, Department of

TitleAdministrative Specialist 1 / Trainee 1 / 2 - NY HELPS

Occupational CategoryAdministrative or General Management

Salary GradeNS

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $53764 to $85138 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 625 Broadway

City Albany

StateNY

Zip Code12233

Job Specifics

Duties Description •Works with division director to prepare and administer the annual division budget; prepares, and manages the division’s financial plan and conducts annual assessments of budget needs and proposals

•Works with bureau chiefs to determine annual program needs, develops information for planning and justifying projected expenditures

•Provides budget recommendations and prepares and summarizes materials for the agency’s Fiscal Services Division; responds to budget inquiries and provides information to agency Budget Analysts

•Advises staff on policy issues and interprets and clarifies department and state policies for division staff

•Works with director to develops division fiscal policy for expenditures

•Reviews, develops, and approves contracts and purchase orders for goods and services for division

•Tracks, records, and monitors division expenditures

•Develops and reviews financial reports and expenditures, and reconciles expenses on purchase cards and invoices

•Oversees the purchase of goods and services for the division, research vendors for products and services

•Develops duty descriptions and prepares justifications for title classification, drafts, and prepares correspondences to Civil Service and Union inquiries

•Works with director on critical fill requests and assist in preparation of justifications and requests to fill division vacancies

•Schedules interviews; provides input in making hiring decisions

•Prepares and submits employee hiring packets and personnel transactions to Personnel Division

•Assists division staff with information on employee benefits, time and attendance and works with personnel staff to resolve issues

•Acts as division property coordinator; tracks equipment and maintains an inventory of equipment purchases

•Works with vendors on repairs and replacement of damaged or broken equipment

•Develops and implements record keeping systems and controls for the division

•Conducts special studies and research program issues; prepares reports and recommendations

•Develops supporting reports and material for managers

•May supervise the division’s administration staff

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

To be eligible for appointment under NY HELPS, candidates must meet the minimum qualifications below:

Non competitive qualifications:

A bachelor's or higher degree.

Competitive qualifications:

Reassignment
- Currently in the title of Administrative Specialist 1 and an employee of DEC or

Reinstatement Eligible
- Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis.

or Transfer Eligible
- One year of permanent competitive service at Salary Grade 11 or higher AND EITHER:

Eligible for transfer under Section 70.4: Must meet the open competitive minimum qualifications below;
or

Eligible for transfer under Section 52.6: Must have current or prior permanent service in a title designated as 52.6 and within two salary grades of this position. Determination of titles that are 52.6 eligible can be found on the Department of Civil Service website, search “GOT-IT”
or

Eligible for transfer under Section 70.1: Permanent competitive service as an Administrative Specialist 1, Program Aide, Head Clerk, Legal Assistant 1 & 2 and Trainee 1, Office Assistant 3, Office Assistant 3 (Calculations), Secretary 1 & 2, Management Specialist 1. Also any language parenthetic for the above titles.
Additional titles which qualify can be found on the Department of Civil Service website, search "GOT-IT".

Open competitive minimum qualifications (provided for 55b/c candidates and 70.4 transfer eligible): Bachelor's degree.

55-b/55-c Candidates must include with their resume or application, a copy of the letter from Civil Service which indicates approval for the 55-b/55-c program.

Additional Comments Must have a valid driver’s license or demonstrate the ability to meet the transportation needs of the position.
Travel may be required.
Telecommuting may be available, will be discussed at interview.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The Department of Environmental Conservation (DEC) is committed to fostering a culture of diversity, equity, inclusion, and accessibility. Our work would not be possible without the diverse backgrounds, experiences, ideas, and abilities of our employees. DEC is committed to developing a workforce which represents the diverse population of New York State. DEC embraces a diverse and inclusive work environment by encouraging all individuals, including those with disabilities, to apply to open positions at the agency.

Please be advised, the New York State Department of Environmental Conservation does not use E-Verify, and we are unable to provide sponsorship for employment visa statuses (i.e. H-1B, Self-Sponsorship, STEM OPT).

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Alan Ilagan

Telephone 518-402-9273

Fax 518-402-9038

Email Address PostingResponses@dec.ny.gov

Address

Street 625 Broadway

City Albany

State NY

Zip Code 12233

 

Notes on ApplyingPlease mail/email your resume to the above. Be sure to include Posting #25-200727 on your resume or it may not be accepted.