Position Information

NY HELPYes

AgencyParks, Recreation & Historic Preservation, Office of

TitleContract Management Specialist 1/Trainee 1/2 - Saratoga

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $53764 to $85138 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Saratoga

Street Address Saratoga Police Zone Headquarters

65 South Broadway, Suite 103

City Saratoga Springs

StateNY

Zip Code12866

Job Specifics

Duties Description Under the direction of the Captain, Park Police, G-22, the incumbent of the position will function as the Quartermaster for the Division of Law Enforcement and will be responsible for purchasing park police uniforms and equipment.

*Maintain the Division’s purchasing processes in accordance with Agency procedures and established policy and procedures in the NYS Guide to Financial Operations.
*Perform the Division purchasing function for uniforms and equipment. Conduct the ordering and payment of Division non-personal service needs thru the State Financial System (SFS).
*Review proposed contracts and procurement records for fiscal and programmatic correctness, adherence to State policy, compatibility with agency programs and goals, availability of funds, and appropriateness of rates
*Work with Division staff, Division Administrative Specialist, and Finance Bureau to provide guidance to Division Headquarters staff on the evaluation and selection process for various procurement methodologies to facilitate the procurement process
*Work with Division Administrative Specialist and Finance Bureau to handle more complex procurements including Invitations for Bid (IFB), Requests for Proposals (RFP), Single/Sole Source, Requests for Quotes (RFQ) under Office of General Service IT Umbrella contracts and higher dollar value open market procurements for goods and services (equipment, supplies, software, training, etc.) when required
*Obtain all required vendor paperwork and documentation including Minority/Women-Owned Business Enterprise (MWBE), and Service Disabled Veterans-Owned Business (SDVOB) documentation
*Conduct cost evaluations and monitor spending against estimates
*Follow up on proposed contracts throughout the approval process with internal reviewers and external approval agencies such as the Office of the State Comptroller (OSC)
*Review and resolve budget modifications and contract amendments and determine the impact on the contract as well as ensure compliance with applicable regulations.
*Review contract invoices to ensure adherence to contract terms and conditions, as well as all applicable laws, rules, and regulations
*Submit purchase requisitions and source to Purchase Orders for BSC (Business Services Center) and OSC approval
*Review and process requests and requisitions for goods ensuring compliance with NYS and agency purchasing rules and procedures
*Preferred source items - including obtaining concurrence documents or exemptions where applicable
*Maintain the inventory control (Asset Cloud) and storage of Division uniforms and equipment pending distribution to Commands and members.
*Responsible for the movement, storage, and distribution of Division goods and issue and deliver uniforms and equipment
to members, Districts and Zones as requested.
*Source, order and maintain shields, new equipment, new uniform items as needed or requested by Division HQ.
*Maintain secure and organized storage, conduct annual inventory review and ensure proper disposal of uniforms and equipment when necessary.
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Minimum Qualifications There is an active Civil Service Eligible list that will be canvassed. You may also apply if you are eligible for appointment by one of the following qualifications:

NY HELPS or 55-b/c Qualifications:

The Contract Management Specialist 1 title is part of the New York State Hiring for Emergency Limited Placement Statewide Program (NY HELPS*). To be considered for appointment through NY HELPS, or 55-b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:

Contract Management Specialist Trainee 1, Non-Statutory (NS) Equated to Salary Grade (SG) 14:
A bachelor’s or higher degree**.

Contract Management Specialist Trainee 2, NS Equated to SG-16:
A bachelor’s or higher degree** AND one (1) year of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requires for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.

Contract Management Specialist 1, SG-18:
A bachelor’s or higher degree** AND two (2) years of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from contract agencies; monitoring and review of contract terms.

**Your degree must have been awarded by a college or university accredited by a regional, national, or specialist agency recognized as an accrediting agency by the U. S. Department of Education/U. S Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee.

Veterans and individuals with a disability can apply for the Department of Civil Service’s 55-b/c Program, please visit https://www.cs.ny.gov/rp55 for more information.

Reassignment Qualifications:
Current NYS Office of Parks, Recreation and Historic Preservation Employees only, with at least one year of permanent or contingent-permanent qualifying service as a Contract Management Specialist 1, Trainee 1, or Trainee 2. If you have less than one year, you must be reachable on the current Contract Management Specialist 1/Trainee 1/Trainee 2 eligible list or this location.

Transfer Opportunity: Candidates must be current New York State employees and have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 52.6, 70.1, or 70.4 of the Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

Note: For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit.



Eligible List/Reinstatement/Transfer
Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reinstatement or transfer in accordance with Civil Service Law.

For the duration of the HEPS program, this title may be filled via a permanent non-competitive appointment, which means n examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanent in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Employees appointed via the NY HELPS program are restricted to promotional appointment util their position is covered in to the competitive class by the New York State Civil Service Commission (CSC), or they otherwise obtain permanent competitive status. The CSC has recently covered-in employees who were appointed via NY HELPS on a permanent or continent permanent basis between June 26, 2024, and June 11, 2025. Notification to employees regarding a change in their status is forthcoming. You may wish to apply if you received a permanent NYS HELPS appointment to a qualifying title with these timeframes and are interested in tis opportunity. Your eligibility for promotion will be reviewed by Human Resources Employees with a permanent NY HELPS appointment occurring effective 6/12/2025 or later will be addressed with a subsequent cover-in.


Additional Comments:
Depending on each applicant’s experience and/or current salary if employed by New York State already, the appointment may be made to the Contract Management Specialist Trainee 1, Contract Management Specialist Trainee 2 or the Contract Management Specialist 1, SG-18 titles. Included below is a breakdown of the salary at each level of the traineeship.

*Contract Management Specialist Trainee 1, SG-14 (Salary Range: $53,764 - $68,630)
*Contract Management Specialist Trainee 2, SG-16 (Salary Range: $59,994 - $76,359)
*Contract Management Specialist 1, SG-18 (Salary Range: $66,951- $85,138)

Note: For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityofffice.cs.ny.gov/cmp/gotit/.

Additional Comments OPERATIONAL NEEDS:
Must possess and maintain a valid driver’s license that allows the candidate to legally operate a motor vehicle in New York State as a term and condition of employment.
Must be able to lift/move 50 pounds.
Must be proficient in basic computer skills in the use of Microsoft Outlook, Word and Excel.
Must be able to travel when required.

BENEFITS:
Generous benefits package, worth approximately 65% of salary, including:
• Paid Time Off:
• PEF and CSEA - 44 days: 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays.
• PEF – three (3) cays of professional leave annually to participate in professional development.
• Health Care Benefits:
• Eligible employees and dependents can pick from a variety of affordable health insurance programs.
• Family dental and vision benefits at no additional cost
• Additional Benefits:
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• Paid Parental / Family Leave

To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Michele Kramek

Telephone 5184732639

Fax

Email Address Michele.Kramek@parks.ny.gov

Address

Street NYS Office of Parks, Recreation and Historic Preservation

625 Broadway

City Albany

State NY

Zip Code 12207

 

Notes on ApplyingIf you feel you meet the minimum qualifications and Agency operating needs and are interested in being considered for this vacancy, you can obtain an Employment Application from your local park office, the Region’s administration headquarters or download an application from the NYS Office of Parks, Recreation and Historic Preservation website at www.parks.ny.gov/employment. Please forward your application/resume via email to: ParkPoliceProcessing@parks.ny.gov.
If you have any questions, please call Michele Kramek at 518-474-0453.

All qualified persons are invited and encouraged to apply. It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications and agency operating needs.