Position Information

NY HELPYes

AgencyThruway Authority

TitleOffice Assistant 1 (Stores/Mail) (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitTeamsters Local 456 (Thruway Authority)

Salary RangeFrom $22.23 to $29.87 Hourly

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Schedule

Workweek Mon-Fri

Hours Per Week 40

Workday

From 7 AM

To 3:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Rockland

Street Address 201 N. Route 303

City West Nyack

StateNY

Zip Code10994

Job Specifics

Duties Description Under the direct supervision of a Office Assistant 2, the Office Assistant 1 (Stores/Mail) assists in the receipt, storage, safeguarding, distribution and disposition of automotive, highway, building and bridge maintenance parts, tools and supplies in a Division Storeroom. Duties include, but are not limited to:
1. Assists Office Assistant 2 in the receipt, storage, safeguarding and distribution of all direct charge and inventory items in a Division Storeroom.
2. Assists in the monthly taking of cycle inventory by counting, weighing and measuring items and materials as required. Assist in taking physical and special inventories as necessary.
3. Tags and segregates items which are to be declared surplus or obsolete.
4. Fills out several types of forms and reports such as notices of surplus, receipts, stock transfer sheets, etc.
5. Performs heavy physical labor such as loading and unloading trucks, carrying materials from one point to another, and removing and placing items and materials in their proper receptacles.
6. May be required to operate mechanical lifting devices, forklift, or light trucks.
7. Receive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication.
8. Maintain files, correspondence, documents, and materials pursuant to guidelines.
9. Maintain various listings for mail service purposes.
10. Process outgoing mail by inserting letters into envelopes, sealing envelopes, and applying correct postage.
11. May operate a motor vehicle to pick up and deliver mail and move orders for sections.
12. Enter data into and retrieve information from computerized systems.
13. Verify data previously transcribed or entered to detect errors.
14. Perform various clerical or office assistance tasks such as scanning documents and verifying accuracy of data from scanned documents.
15. Receive, unload, unpack, sort, store, count, and distribute goods received by the office while following established procedures.
16. Advise supervisor upon receipt of damaged goods or incomplete or incorrect shipments.
17. Issue and may deliver goods from stock according to procedures.
18. May package goods for shipment.
19. Take periodic physical inventory and maintain perpetual inventory records.
20. Keep shelves and stock clean, neat, and in proper place.
21. Special projects may be assigned.

Minimum Qualifications Fingerprinting is required.

Must possess a valid license to operate a motor vehicle in New York State at the time of appointment and must continuously maintain is thereafter or face possible disciplinary action up to and including termination.

55b/c candidates are encouraged to apply.

TRANSFER QUALIFICATIONS FOR CURRENT STATE EMPLOYEES:
Current New York State employee with one year or more of qualifying permanent service allocated to a Grade 6 or above and eligible for transfer under Section 70.1 of the NYS Civil Service Law.

NY HELPS MINIMUM QUALIFICATIONS:
There are no minimum education or experience requirements for this title.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Additional Comments This is a Unit 1, Teamsters position. The NYS Thruway Authority offers an extensive benefits package, including but not limited to paid time off, sick leave incentive, membership to the NYS Retirement System, and 90% tuition assistance.

We offer FREE onsite employee parking.

ADDITIONAL PAY INFORMATION:
The salary range for this position includes all applicable annual components of pay which are:
Base Pay Range from Hiring Rate $17.16 up to Job Rate $24.80.
Location Pay: $1.70 for Downstate.
Recruitment & Retention Pay: $3.37.

ELIGIBILITY FOR EMPLOYMENT:
All potential candidates for this position must be legally eligible to work in the United States at the time of appointment and throughout your employment with the New York State Thruway Authority. If appointed, you will be required to produce documents that verify your identity and authorization to work in the United States, as required by the Federal Immigration Reform and Control Act of 1986, and the Immigration and Nationality Act.

Please be advised, the New York State Thruway Authority does not use eVerify, and we are unable to provide sponsorship for employment visa statuses (i.e. H-1B, Self-Sponsorship, STEM OPT).

The New York State Thruway Authority is an Equal Opportunity Employer. All individuals including women, people of color, LGBTQIA+, people with disabilities, and veterans are encouraged to apply.

New York State Human Rights Law prohibits discrimination based on age, race, creed, color, national origin, sexual orientation, military status, familial status, citizen or immigration status, sex, disability, marital status, gender identity or expression, prior arrests, prior conviction records, predisposing genetic characteristics or domestic violence victim status. The Thruway Authority is committed to a workplace free from discrimination based on the referenced characteristics and other federal and state protected characteristics.

The New York State Thruway Authority provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact the Bureau of Accessibility, Equity, Diversity and Employee Engagement at accommodations@thruway.ny.gov or call (518) 471-4321.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Angela

Telephone 518-436-2725

Fax 518-471-5076

Email Address CanvassReply4@thruway.ny.gov

Address

Street 200 Southern Boulevard

City Albany

State NY

Zip Code 12209

 

Notes on ApplyingIf interested in this vacancy, please submit a resume, driver license, and any other documents for proof of eligibility to the contact information in this announcement. You must include the Vacancy ID and Title of the position you are applying for in your email.