Position Information

NY HELPYes

AgencyHealth, Department of - Helen Hayes Hospital

TitleHealth Facility Management Assistant (NY HELPS) - 94813

Occupational CategoryAdministrative or General Management

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $70951 to $89138 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 40

Workday

From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Rockland

Street Address Helen Hayes Hospital

51-55 Rte. 9W

City West Haverstraw

StateNY

Zip Code10993

Job Specifics

Duties Description Under the supervision of the Chief Medical Officer, the Health Facilities Management Assistant will  oversee the day-to-day administrative operations for the Medical Department and will perform the following duties:  Coordinate medical staff activities and analyze facility operations and administrative processes by gathering information from internal and external audits, interviews, conferences, on-site observations, questionnaires, and reports; Act as a liaison between the medical staff, other professional staff, Chief Medical Officer, and Administration; Oversee all Medical Staff credentialing activities and privilege delineation activities in accordance with the Medical Staff policies, bylaws and rules and regulations to ensure that only qualified practitioners provide care at the hospital; Oversee technical and administrative support to the Medical Staff Committee, Medical Executive Committee, and the Credentials Committee; Oversee agendas, minutes, credentialing reports, and compilation of data for quality improvement and reporting; Provide support to review and update the Medical Staff Bylaw; Ensure policies and procedures remain current and internal controls are in place in all areas within the medical department; Supervise four Administrative Assistants and oversee staff responsible for the following Medical Staff Office functions: EPriv, Medicare enrollment and revalidation, OPPE/FPPE, Health Commerce System enrollment, insurance panel and CAQH credentialing, transfer agreements, professional billing, scheduling WHEN practitioners, updating contract information lists, on-boarding and off-boarding Medical Staff and supporting Medical Staff and Hospital committees; Provide oversight management of the Medical Staff, Clinical Laboratory, Radiology, and Dental Departments; Provide technical and administrative assistance to the Acting Chief Medical Officer for Medical Staff meetings and oversee staff responsible for the MedStaff Intranet;  Monitor all aspects of the department to ensure they operate efficiently following proper procedures and protocols for patient and staff safety and that they develop and reach established departmental goals; Ensure each department is compliant with federal, State, and TJC regulatory requirements as applicable.  Other duties as assigned.

Minimum Qualifications Transfers: Current New York State employee with one or more years of permanent, contingent-permanent, or 55 b/c service in a position that is eligible for transfer under Section 70.1 and or 52.6 of the Civil Service Law to a Health Facility Management Assistant.

Open Competitive (NY HELPS) Minimum Qualifications:
Six years of experience in the administration of a health-related facility, which includes work in human resources, business, or finance offices, quality management, or functioning as the administrator of a health-related facility, which includes collecting and analyzing administrative data to assess the efficiency of program operations and performance and develop internal controls; recommending changes and improvements to management; and reviewing and updating facility policies and procedures to ensure compliance with agency, facility, and regulatory requirements.

Minimum Qualifications Substitution:
An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.


Preferred Qualifications: Experience coordinating with medical staff and licensing boards for credentialing and privileging processes. Proficiency in medical staff software systems, strong knowledge of Microsoft Suite (Word, Excel) CAQH, and MDStaff. Strong organizational and time-management skills with the ability to prioritize multiple tasks. Understanding of healthcare regulations, HIPAA, and IRF-specific compliance standards. Experience in audits and surveys to conform to Joint Commission and CMS guidelines. Prior work in a Medical Staff Office, Credentialing Department, or Administrative Office in an IRF or acute/post-acute care environment. Ability to maintain confidential, detailed, and timely records for audits, surveys, and inspections. Familiarity with medical staff bylaws, privileging criteria, and reappointment cycles. Strong communication and interpersonal skills for liaising with physicians and allied health providers, hospital leadership and outside agencies. Ability to work both independently and as part of a multidisciplinary team. Time-management skills and the ability to prioritize tasks under tight deadlines. Adaptability to changing regulations or internal processes.

Additional Comments One permanent, competitive or non-competitive, full-time appointment.

Transfer candidates may be asked for their Social Security Number to verify your transfer eligibility. For more information on transfer types, transfer eligibility criteria, and the current transfer determinants for your title, visit the following website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm

Degrees awarded from educational institutions outside of the United States, or its territories must be independently verified for equivalency. Please see https://www.cs.ny.gov/jobseeker/degrees.cfm for additional information.

Posted salary range ($70,951 - $89,138) includes downstate adjustment of $4,000.

This position is part of the NYS HELPS program. No examination is required.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:
• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.reasonable.accommodation@health.ny.gov to make a request.

NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources

Telephone 845-786-4215

Fax 845-786-4783

Email Address human.resources@helenhayeshosp.org

Address

Street Helen Hayes Hospital

51-55 Rte 9W

City West Haverstraw

State NY

Zip Code 10993

 

Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to human.resources@helenhayeshosp.org, with Reference Health Facility Mgmt Asst. 18/94813 included in the subject line or by mail to Human Resources, Helen Hayes Hospital, Bldg 22, 51-55 Rte 9W, West Haverstraw, NY 10993, or by fax to (845) 786-4783. Failure to include the required information may result in your resume not being considered for this position.