Position Information

NY HELPNo

AgencyCriminal Justice Services, Division of

TitleProgram Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $53413 to $65061 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 80 South Swan Street

Alfred E. Smith Building

City Albany

StateNY

Zip Code12210

Job Specifics

Duties Description Under the supervision of the Contract Management Specialist 2, the Program Aide will be responsible for providing administrative support to the Office of Budget and Finance (OBF) Grants Unit Voucher team. Duties will include, but are not limited to, the following:

• Coordinate the intake of all local assistance vouchers submitted to DCJS. Upon receipt of a voucher, it will be added to the appropriate tracking file and assigned to a voucher processor based on guidelines provided by supervisor and OBF management.

• Assist in the tracking of all voucher audits conducted by the Office of State Comptroller (OSC). Coordinate responses to any OSC questions and/or the gathering of any document requirements, engaging with grantees or other DCJS staff as necessary.

• Process block grant voucher payments to grantees in accordance with designated allocation methodologies.

• Review recently paid vouchers to ensure that all supporting documentation has been scanned and saved to the correct file.

• Review Interface Definition Language (IDL) files to ensure that certified vouchers have passed budget check.

• Provide ongoing analysis of grantees in a Stop Payment status, working with OPDF program staff to identify and reconcile any issues.

• Reviews Grant Unit procedures and recommends changes to existing procedures or establishment of new procedures in an effort to improve the efficiency of the unit. Ensures all procedures are in compliance with State and Federal policies, procedures and guidelines.

• Monitor shared email inboxes to ensure all communication is received and responded to in a timely manner.

• Review stale payment report regularly to ensure that all local assistance voucher payments have disbursed.

• In addition to the above, the incumbent may perform other duties as assigned.

Minimum Qualifications COMPETITIVE MINIMUM QUALIFICATIONS:

Permanent service in this title or one year of permanent competitive or 55b/c service in a title SG-11 or higher and otherwise eligible for transfer under Civil Service Law.

A list of titles eligible for 70.1 transfer may be found here: https://www.cs.ny.gov/businesssuite/title-transfer-matrix.cfm

Additional Comments Candidates from diverse backgrounds are encouraged to apply. DCJS is an equal opportunity employer and is committed to workplace diversity, equity, and inclusion.

Please be advised that the Division of Criminal Justice Services does not currently offer sponsorship for employment visas.

REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Diversity, Equity, Inclusion and Accessibility Unit at DEIA@dcjs.ny.gov or (518) 485-1704.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Justine Fritts

Telephone 518-485-7696

Fax 518-457-4000

Email Address DCJSJobs@dcjs.ny.gov

Address

Street 80 South Swan Street

Alfred E. Smith Building

City Albany

State NY

Zip Code 12210

 

Notes on ApplyingPlease send a cover letter and resume to the email address above. Please reference posting # 201482 on your cover letter.

DCJS was named to the Times Union’s list of 2017 through 2025 Top Workplaces as voted on by our employees.