Position Information

NY HELPNo

AgencyMental Health, Office of

TitleProgram Aide, Central Office;

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $53478 to $67176 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address NYS Office of Mental Health

44 Holland Avenue

City Albany

StateNY

Zip Code12229

Job Specifics

Duties Description The Office of Mental Health (OMH) is recruiting to fill a Program Aide, G-13, position assigned to the Center for State and Community Workforce Development and Human Resources (SCWDHR), Bureau of Employee Relations (BER). The incumbent will provide paraprofessional support for the Director of Labor Relations and the professional staff within BER. The Program Aide will be responsible for the effective, timely and accurate coordination, submission, distribution and tracking of the workload of the office and ensure that all critical deadlines are met. Specific duties to be performed may include, but are not limited to, the following:

Serve as the agency’s main point of contact with the Justice Center for both new and completed investigations at OMH. Manage the Vulnerable Person Central Register (VPCR) for the Bureau. Accurately and promptly assign employee action records (EARs) to staff in accordance with Bureau procedures. Send notifications to appropriate facilities and BER staff of any substantiated or unsubstantiated investigations. Maintain a spreadsheet of all open Justice Center investigations that may lead to disciplinary action and ensures that disciplinary charges are issued before a matter times out.

Maintain OMH's disciplinary and contract grievance files and databases. Create disciplinary and contract grievance folders. Make accurate and timely entries into databases. Produce monthly reports.

Coordinate panel administration activities. Serve as point of contact with disciplinary and contract grievance arbitration panels. Distribute communications to BER representatives. Review all arbitration related bills for accuracy and coordinate invoice processing with the Consolidated Business Office.

Ensures that the workflow in the Bureau is not interrupted and that disciplinary decisions are issued timely and in accordance with employee contracts. Review all arbitration related bills for accuracy and submit the invoices for payment.

Serve as a subject matter expert for ITS’s creation of a new program for various tracking systems used within the Bureau. Test the new systems and work with ITS on any defects found.

Assist in the management of office support activities. Promptly and accurately sort, distribute, and handle office mail. Answer phones, distribute calls, and distribute messages. Schedule meetings and maintain calendars.

Minimum Qualifications Candidates must be employed by New York State to be eligible to apply for this position.

Candidates must have permanent service as a Program Aide, Grade 13, and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of the Civil Service Law by having at least one year of permanent service in a qualifying title within two salary grades of the Grade 13 level.

Additional Comments Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Nicole Landry

Telephone

Fax (518) 486-3897

Email Address OMHHRM@OMH.NY.GOV

Address

Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

 

Notes on ApplyingTo be considered, interested candidates should email a cover letter and resume as an attachment in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #203030 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.