Position Information

NY HELPNo

AgencySUNY Old Westbury

TitleAssistant Registrar

Occupational CategoryEducation, Teaching

Salary Grade03

Bargaining UnitPSNU - Professional Services Negotiating Unit (UUP)

Salary RangeFrom $57151 to $60000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Unclassified Service

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Nassau

Street Address 223 Store Hill Rd Office of Human Resources

City Old Westbury

StateNY

Zip Code11568

Job Specifics

Duties Description SUNY Old Westbury seeks a dynamic, forward-thinking, and engaging Assistant Registrar to provide excellent customer service to our diverse student population. The Assistant Registrar is a key member of the Registrar's Office working on projects and maintaining records in conjunction with our Admissions Office, Student Financial Services Office, Financial Aid, faculty/staff, and with other administrative offices within the campus community. This office provides services to a diverse student population and their families, who are enrolled in a varied set of online, off-site, and in person courses/programs.

Essential Duties:

Administers all aspects of academic scheduling using Modern Campus Schedule.
Manage course creation and updates via Banner, Curriculog, and Degree Works.
Maintain course information, curriculum updates, and course inventory including Waitlist.
Update course schedule each semester in coordination with academic departments.
Works with deans and chairs to identify and resolve potential scheduling conflicts.
Audit schedule, including room conflict, and configuration before publication.
Update room inventory, schedule events, and labs accordingly.
Assist with Change of Majors, Minors, Concentrations.
Assist with submission via the National Student Clearinghouse (NSC) while resolving errors.
Assist in reviewing of degree applications, awarding of degree, and posting of honors.
Assist with Degree Works scribing, Transit, and Surecode.
Participates in Registrar's Office registration activities to include registration of continuing students, assisting with drop/add requests and prerequisite questions, and assisting with new student registration sessions.
Responsible for maintenance and security of all student academic records.
Provide assistance to students, parents, staff, faculty and administrators as needed in accordance with FERPA.
Assist with Student Solution Center coverage.
Other duties as assigned.

Minimum Qualifications Minimum Qualifications:

Bachelor's degree from an accredited college or university in a related field.
A minimum of two (2) years of progressively responsible experience within a Registrar's Office.
A minimum of two (2) years of experience with course scheduling/course offerings or experience with Registrar data audits/updates.
Strong knowledge of Microsoft Office applications.
Experience with higher education student information systems.
Must have knowledge of and understand the importance of FERPA and student records privacy policies.
Ability to multi-task, prioritize, and execute tasks with strong attention to detail.
Strong verbal and written communication skills and the ability to work within a team.
Cultural competence and ability to communicate effectively with diverse constituencies.
Must be available to work a flexible schedule, including evenings and occasional weekend hours in support of special projects/events.

Preferred Qualifications:

Modern Campus experience.
Ellucian Banner experience.
Degree Works experience.
Argos reporting experience.
NSC experience.

Additional Comments Must apply online at www.oldwestbury.edu

Emails will not be accepted as an application.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Lillian Colella

Telephone

Fax

Email Address colellal@oldwestbury.edu

Address

Street for inquiries only

Must apply online at www.oldwestbury.edu - Jobs & Careers

City Old Westbury

State NY

Zip Code 11568

 

Notes on ApplyingApplication Instructions:

Please submit the following online at https://oldwestbury.interviewexchange.com/jobofferdetails.jsp?JOBID=195162:

1. cover letter,
2. resume,
3. contact information (name, email address and telephone number) for three (3) references, and
4. a fully completed Old Westbury employment application (available during the online application process).

Only applications submitted online will be considered.

Internal and external search to occur simultaneously.

CLOSING DATE FOR RECEIPT OF APPLICATIONS: Open until filled. First review of applications to begin December 3, 2025.

VISA sponsorship is not available for this position.

We encourage protected veterans, individuals with disabilities, women and minorities to apply.
Employment in this position will be contingent on the College's verification of credentials and any other information required by federal or state law, and SUNY Old Westbury polices, including the completion of pre-employment screening.