Position Information

NY HELPNo

AgencyTaxation & Finance, State

TitleOffice Assistant 3

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $53764 to $68630 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address WA Harriman Campus

City Albany

StateNY

Zip Code12227

Job Specifics

Duties Description ·Review personnel transactions for accuracy; process transactions in the appropriate human resource and/or payroll computer system(s) in a timely manner in order to meet payroll submission deadlines and certification criteria.
· Independently compute the less complex salary calculations, increment codes, and anniversary dates in accordance with contract provisions and OSC and Civil Service guidelines, policies and procedures.
·Assist in researching inquiries from employees, Administration staff, and control agencies.
·When required, follow-up on various personnel transactions with appropriate parties including Administration staff, Personnel Bureau staffing representatives, Civil Service and The Office of the State Comptroller (OSC).
·Responsible for other wage and deduction information and processing of related transactions in the appropriate computer system(s) i.e data entry of special payments, direct deposits, withholding tax forms etc.
o Process lump sums into HRIS/PayServ
·Run and review PayServ queries and Control D Reports – Take appropriate action
·Monitor and respond to inquiries received in both personal and shared email boxes
·Update or change information in the human resource and /or payroll systems as necessary.
·Effectively communicate via telephone, in person, e-mail, fax and written correspondence.
·Process retirement applications in the NYS Retirement Online System (backup)
· Verification of Employment (VOE) requests, PSLFs, unemployment Insurance, NF6, etc.
· Supervise 1-2 Tax Information Aide(s)
· Miscellaneous duties as directed by management
· Comply with Agency's time and attendance requirements.

Minimum Qualifications The ability to fill this position is subject to DOB guidelines for processing personnel transactions. Note: a budget waiver is not required to fill positions via transfer to lateral or downward level positions within the same department or to change line items within the same funding source. The selected candidate must be eligible for appointment in accordance with the provisions of the Civil Service Law, Rules, and Regulations. If mandatory rehiring lists exist for this title, appointment other than reassignment must be made from these lists. If there are no acceptors from these lists, appointment may be made using the following:

a) Employees who are currently serving in the same title areeligible for reassignment without change in title or status;
b) Candidates reachable on the appropriate eligible list for this title and location;
c) Employees eligible for transfer.

Additional Comments Work hours and telecommuting to be discussed at the interview.

New York State is an equal opportunity employer. It’s the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.

Any candidate selected for this position will be subject to a review of their tax return submissions by the New York State Department of Taxation and Finance.

Employment of a candidate is conditioned upon a finding by the New York State Department of Taxation and Finance that the candidate is in compliance with all local, state, and federal tax laws. In accordance with federal government requirements, the employment of any candidate selected for this position is conditioned upon successfully completing a background investigation including a criminal history record check (fingerprint check).

Some positions may require additional credentials or a background check to verify your identity.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Team 5

Telephone 518-457-2900

Fax

Email Address tax.sm.Tax.Recruitment.Team5@tax.ny.gov

Address

Street W A Harriman State Office Campus

Building 9, Room 256

City Albany

State NY

Zip Code 12227

 

Notes on ApplyingPlease reference vacancy ID number when responding to posting. Candidates may be contacted for additional information to verify employment history.