Position Information

NY HELPNo

AgencyEmpire State Development, NYS

TitleAccounts Payable Coordinator

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitNone listed

Salary RangeFrom $52250 to $59000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County New York

Street Address 655 Third Avenue

City New York

StateNY

Zip Code10017

Job Specifics

Duties Description *Applicants MUST submit a cover letter with resume to be considered.
*This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.
*Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.

BASIC FUNCTION:
Process & manage vouchers in PeopleSoft financial management system and perform other Accounts Payable (A/P) functions daily. Must have experience in PeopleSoft financial management system.

WORK PERFORMED:
• Conduct preliminary audit on non-contractual and contractual invoices.
• Enter contractual and non-contractual vouchers into PeopleSoft financial management system.
• Assist A/P Manager with customer inquiries to resolve problems and follow up on open items in a timely manner.
• Run reports on the status of various vouchers upon request.
• Manage filing process of completed invoices and contracts and track all contractual and non-contractual files.
• Set up new vendors and update existing ones as needed.
• Assist with circulation and tracking of invoices over $50,000.00 for further signature(s).
• Maintain all IRS related documents such as, but not limited to W-9s, and banking information.
• Provide payment documentation and interface with internal and external parties.
• Itemize, catalog and archive closed and purged folders and/or invoices.
• Prepare monthly LMDC A/P Aging report for review by the Controller.
• Complete all email requests as assigned.
• Complete all special projects assigned.

Minimum Qualifications Education Level required: Two-year college degree or equivalent experience.

Relevant experience required: 1-2 years hands-on experience with automated Accounts Payable Systems.

Knowledge required: Must have experience with PeopleSoft financial management system, Knowledge of Accounts Payable processing procedures, Working knowledge of Microsoft Excel and Outlook.

Additional Comments Salary range as specified.
Comprehensive Benefits Package.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Jane Martinez – HR Trainer/Talent Acquisition Specialist

Telephone N/A

Fax N/A

Email Address resumes@esd.ny.gov

Address

Street 655 Third Avenue

City New York

State NY

Zip Code 10017

 

Notes on ApplyingExternal Candidates: Please attach cover letter and resume. To apply copy & paste URL in browser: https://bit.ly/3APr8cp

Internal Candidates: Please apply through ADP using the Myself/Talent menu and submit your cover letter and resume for consideration

WE ARE AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY