Position Information

NY HELPNo

AgencyPeople With Developmental Disabilities, Office for

TitleContract Management Specialist 2

Occupational CategoryOther Professional Careers

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $88681 to $111650 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 40

Workday

From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Dutchess

Street Address OPWDD Taconic-Human Resources

25 Center Circle

City Wassaic

StateNY

Zip Code12592

Job Specifics

Duties Description This position is with the Contract Management Unit (CMU), the CMU procures contracts for Services, Design and Construction for OPWDD’s thirteen districts statewide. Under the direction of the Contract Management Specialist 3, the Contract Management Specialist 2's duties will include but not be limited to:

o Develop and assist with the development and/or negotiation of contracts, RFPs, IFBs, RFQs, Sole/Single Source procurements and other related financial documents
o Review proposed contracts for fiscal and programmatic correctness and adherence to State policy
o Prepare evaluation plan in accordance with NYS Law, rules, and regulations
o Conduct preliminary reports and recommendations to approve or reject contracts
o Review procurement records to ensure that all applicable laws, rules, and regulations are adhered to and that
o Review budget modifications and contract amendments to determine the impact on the contract and to ensure continued compliance with applicable regulations
o Prepare reports or draft reports outlining major changes for resolution by the Contract Management Specialist 3
o Draft written responses to interested parties on contract awards and contract status
o Follow up on proposed contracts throughout the approval process with internal reviewers and external approval agencies such as the Attorney General’s Office and the Office of the State Comptroller
o Provide guidance, technical assistance, and training to agency staff and/or potential bidder(s) to facilitate the contract and procurement processes, ensuring all control requirements are met
o Provide guidance to agency staff on the evaluation and selection process for various procurement methodologies to help prevent bid protests by unsuccessful bidders
o Resolve program and vendor procurement complaints/disputes and follow-up to ensure efficient delivery of services and adherence to contract terms
o Collaboratively develop new guidelines, policies and procedures, or changes to existing program guidelines, to streamline, monitor and control the procurement process for management review.
o Develop model contracts to be used by the agency as a guideline for excellence in procurement methodology
o Supervision of several staff, perform the full range of supervisory duties
o Train new staff and advise existing staff regarding applicable laws, rules, policies, procurement techniques and procedures.
o Assist in the development, implementation and maintenance of office policies and procedures
o Interact with OPWDD’s Counsel's Office on contractual matters as needed
o Participate in meetings as required
o Maintain a high level of customer service with both internal and external stakeholders
o Special projects as assigned

LinkedIn: https://www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView=all

#LI-DL2

Minimum Qualifications Promotion: one year of permanent competitive service as a Contract Management Specialist 1 and reachable on the Civil Service eligible list.

Transfer:
Candidates must have one year of permanent competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm.

Additional Comments • Please note that starting salary for this title reflects the Mid-Hudson adjustment. Posted Hiring Salary includes the sum of the statutory hiring rate for PS&T Grade 23 ($86,681) and Mid-Hudson Adjustment ($2,000). Mid-Hudson adjustment is added to the job rate ($109,650).

• If you are currently a New York State employee serving in a permanent competitive qualifying title and eligible for a transfer via Section 70.1 or 52.6 of the Civil Service Law, you may be appointed to this title as a permanent competitive employee.

• The assignment of PS&T employees will be made in accordance with any agreed upon Memorandum of Understanding between PEF and the local DDSO regarding the posting of job vacancies.

• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume.

• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.

• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.

• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA).

• If an employee or job applicant believes that they need a reasonable accommodation, they should contact the Reasonable Accommodation Unit at (518) 486-7222 or email accommodationrequests@opwdd.ny.gov to obtain information and RA forms.

• Savings programs such as the U.S. Savings Bond and the College Savings Plan.

• Voluntary pre-tax savings programs such as Health Care Spending Account and the Dependent Care Advantage Account offer employees options to pay for uncovered health care expenses or dependent care expenses.

• Access to the Employee Assistance Program (EAP) an assessment and referral service that connects employees with local service providers and support services to address their personal needs.

• Life insurance and Disability insurance.

• The New York State Deferred Compensation Plan is a voluntary retirement plan that offers employees the option to invest a part of their salaries for retirement on a tax-deferred basis.

• Paid Holidays and Leave:
° Thirteen (13) paid holidays each year.
° Thirteen (13) days of paid vacation leave initially.
° Five (5) days paid personal leave each year.
° Thirteen (13) days of paid sick leave each year (PEF/CSEA), which may carry over from year to year.
° Up to three (3) days professional leave each year to participate in professional development events.

• Health Care Coverage:
Employees and their eligible dependents can choose from a variety of affordable health insurance programs. Employees are provided family dental and vision plans at no extra cost.

• Paid Parental Leave:
Paid Parental Leave allows eligible employees to take up to 12 weeks of paid leave at full pay for each qualifying event. A qualifying event is defined as the birth of a child or placement of a child for adoption or foster care.

• Retirement Program:
Participate in The NYS Employees’ Retirement System (ERS), which is recognized as one of the best-managed and best-funded public retirement systems in the nation.

• Professional Development and Education and Training:
NYS offers training programs and tuition assistance to eligible employees to maintain and increase their professional skills and prepare them for promotional opportunities. For more information, please visit https://oer.ny.gov/training-and-professional-development.

• Additionally, the Public Service Workshops Program (PSWP) offers certain professional training opportunities for PEF represented and M/C designated employees that may grant continuing education credits towards maintaining professional licensure. For more information, please visit https://oer.ny.gov/public-service-workshops-program-pswp.

• OPWDD is an Equal Opportunity/Affirmative Action employer dedicated to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.

***All people with disabilities are encouraged to apply.***

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name OPWDD Taconic -Human Resources

Telephone 845-877-6821 x3367

Fax 845-877-3851

Email Address opwdd.sm.Taconic.Human.Resources@opwdd.ny.gov

Address

Street 25 Center Circle

City Wassaic

State NY

Zip Code 12592

 

Notes on ApplyingPlease email your resume to opwdd.sm.Taconic.Human.Resources@opwdd.ny.gov and reference vacancy ID in your email.