Position Information

NY HELPNo

AgencyState Police, Division of

TitleAdministrative Specialist 1

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $66951 to $85138 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Rensselaer

Street Address New York State Intelligence Center (NYSIC)

City East Greenbush

StateNY

Zip Code12061

Job Specifics

Duties Description Directly reports to and supports the work of the NYSIC Command funding and project manager.

Assists in preparing the financial plan for NYSIC special initiatives and grants.

Assist with the development of new initiative project plans with NYSIC supervisors and other relevant personnel as directed.

Discusses and clarifies project or budget proposals with relevant personnel.

Obtains and develops information to plan, prepare, and justify proposed initiatives and projected expenditures.

Prepares recommendations, summaries, and justifications for submission to the
agency Finance Office.

Gathers all required information, prepares and submits all procurement request paperwork.

Gathers all required information, prepares and submits technology requests to the appropriate approving unit.

Answers questions and provides information to financial administrators.

Maintains financial records to monitor and control expenditures.

Prepares and evaluates expenditures and other financial reports.

Prepares grant applications – gathers necessary information and data to complete the application, writes the draft application and drafts a proposed budget.

Gathers all relevant information, prepares and submits all required grant performance reports.

Manages the purchase of goods and services.

Works with relevant personnel who will obtain quotes for goods and services they require.

Locates sources for goods and services as directed.

Prepares analyses of proposed goods and services, and assists in meetings with vendors and contractors to discuss potential purchases.

Develops proposed solutions addressing problems with vendors.

Other duties as assigned.

Minimum Qualifications A Bachelor’s degree and two (2) years of experience performing duties relative to New York State government financial management and/or procurement.

Preferred Qualifications:

Additional consideration may be given to those with a degree in public safety, homeland security, public budgeting, accounting, or financial management.

At least three (3) years of demonstrated experience in New York State government financial management and/or procurement.

Demonstrated experience managing funding or procurement relating to federal grant programs.

Demonstrated experience with federal grant proposal development, grant writing, and grant budgeting.

Strong working knowledge of funding management and NYS procurement rules, procurement and funding ethics.

Minimum qualifications must be met by the time of appointment.

Additional Comments Resumes will be evaluated to determine whether candidates will proceed to the interview phase of the process.

The New York State Police values a diverse and inclusive workforce where the unique skills of all employees are valued in support of the mission of the Division. Qualified candidates are considered for employment without the regard to age, race, color, religion, gender identity and expression, disability, national origin, gender, sexual orientation, military or veteran status or any other characteristic protected by law. The New York State Police is an equal opportunity/affirmative action employer that accept all applications from a wide range of candidates.

The New York State Police complies with federal and state laws and makes reasonable accommodations for qualified individuals with the disabilities and/or sincerely held religious belief. If a reasonable accommodation is needed to participate in the job application or interview process, please contact the Division Personnel Office at (518) 457-3840 or personnel@troopers.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Mr. Christopher Siciliano, Director of Human Resources

Telephone 518-457-3840

Fax

Email Address Personnelresumes@troopers.ny.gov

Address

Street 1220 Washington Avenue

Building 22

City Albany

State NY

Zip Code 12226

 

Notes on ApplyingKindly submit a cover letter, complete resume and transcripts via Email to personnelresumes@troopers.ny.gov.

Place in the Subject line: Administrative Specialist 1

Applicants must clearly demonstrate satisfaction of the minimum qualifications as described in the job posting by including this information in their resume; credit will not be given for experience or education that is not listed directly on the resume (e.g. in a cover letter or other supporting application materials). All statements are subject to verification, including transcript review.