Position Information

NY HELPNo

AgencyParks, Recreation & Historic Preservation, Office of

TitleAdministrative Officer 1

Occupational CategoryAdministrative or General Management

Salary Grade23

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $86773 to $108413 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County New York

Street Address Adam Clayton Powell, Jr. State Office Building

163 W. 125th Street, 17th Floor

City New York

StateNY

Zip Code10027

Job Specifics

Duties Description Reporting to the Assistant Regional Director (ARD) of the NYC Region, the Administrative Officer 1 (AO 1) will be directly responsible for supervising Finance Unit staff engaged in finance functions within the Regional Business Office. The AO 1’s duties include, but may not be limited to:

• Oversees and maintains regional revenue receipts.
- Tracks and evaluates revenue and attendance data; and develops, evaluates, and modifies, as appropriate, revenue collection internal controls.

• Assists in the solicitation, review, and negotiation of concession contracts.

• Conducts audits of concessions, revenues, refunds, and expenditures.
- Ensures that each is documented and that funds are accounted for. Uses various State and Agency systems to ensure accounting and expenditure controls are followed.

• Oversees staff responsible for managing the petty cash system.
- Review and audit the reconciliation of deposits and expenditures, the filing special charge vouchers to reimburse the account, the producing checks, the mailing of payments, etc.

• Directs the preparation of the Region’s Other Than Personal Service (OTPS) budget and the Personal Service Budget requests including the development of allocations for temporary and seasonal funds.

• Oversees expenditure and accounting for funds appropriated.

• Supervises and controls regional purchasing activities.
- Establishes and evaluating systems and procedures for processing vouchers and purchase orders. Ensures that all purchases comply with State Finance Regulations.

• Plans and directs special or ongoing studies of fiscal practices to determine the need for revisions in work methods, workflow, purchasing practices, and related areas.

• Ensures that utilities, expenditures, and budget reports are completed in a timely manner for review by the Assistant Regional Director and Regional Director.

• Other duties as assigned to support the Regional Business Office team.

Minimum Qualifications FOR PERMANENT APPOINTMENT VIA ELIGIBLE LIST APPOINTMENT, REASSIGNMENT, REINSTATEMENT, OR TRANSFER:
Candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment, reinstatement, or transfer in accordance with Civil Service Law.

NOTE: Consecutive transfers resulting in an advancement of more than two salary grades are not permitted under Civil Service Law.

FOR PERMANENT APPOINTMENT VIA SECTION 52.7 (NCP):
In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Parks, Recreation and Historic Preservation (OPRHP) of its intention to conduct a non-competitive promotion examination for the position of Administrative Officer 1 in the New York City Regional Headquarters.

A permanent appointment may be made via non-competitive promotion of an applicant who meets the position's minimum qualifications if there are three or fewer qualified candidates interested in the position who meet the promotion minimum qualifications and all requirements of non-competitive promotion are met.

The promotion field for the Administrative Officer 1 position consists of OPRHP employees who have one year of permanent competitive, non-competitive (NY HELPS), or 55b/c service as a Human Resources Specialist 1, Training Specialist 1, Administrative Specialist 1, Senior Administrative Analyst, Contract Management Specialist 1, or Senior Budgeting Analyst.

Please Note: In order to be considered for appointment via non-competitive promotion, candidates serving in the established promotion field must not have failed or failed to take the last holding of the Administrative Officer 1 promotion exam, if said exam was held within the last four years.

*Employees appointed via the NY HELPS program are restricted for promotional appointment until their position is covered-in to the competitive class by the New York State Civil Service Commission (CSC), or they otherwise obtain permanent competitive status. The CSC has recently covered-in employees who were appointed via NY HELPS on a permanent or contingent permanent basis between June 26, 2024 and June 11, 2025.

Notification to employees regarding a change in their status is forthcoming. You may wish to apply if you received a permanent NY HELPS appointment to a qualifying title within these timeframes and are interested in this opportunity. Your eligibility for promotion will be reviewed by Human Resources.

Additional Comments OPERATING NEEDS:
• Must be detail-oriented with a proven capacity to multitask, with a high standard for accuracy and accustomed to working in a team environment and work independently as needed with set priorities.

• Must possess effective communication skills and have the ability to understand written and/or verbal material and instructions.

• Must possess strong interpersonal skills and be a self-starter and maintain confidentiality.

• The candidate must be proficient in Microsoft Office applications as well as be proficient with Apple products.

• Must be willing to support additional tasks and projects as assigned by the Regional Office.

• Must be willing to occasionally support tasks and projects at other work sites in the New York City Region.

• Must be able to work a minimum of 37.5 hours a week, Monday through Friday, and possibly extended weekday hours as needed.

• Must possess and maintain a valid driver’s license that allows the candidate to legally operate a motor vehicle in New York State as a term and condition of employment. If not licensed at the time of appointment, the appointee must obtain a driver’s license without restrictions or conditions within the term of probation.

• Fluency in Spanish preferred.


DOWNSTATE ADJUSTMENT: $4,000


BENEFITS:
Generous benefits package, worth approximately 65% of salary, including:

Paid Time Off:
• M/C: 39 days - 13 Vacation days, 8 Sick days, and 5 Personal Leave days, 13 Holidays
• Three (3) days of professional leave annually to participate in professional development

Health Care Benefits:
• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost

Additional Benefits:
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• Paid Parental / Family Leave

To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Office of Parks, Recreation and Historic Preservation - NYC Regional Office

Telephone

Fax

Email Address NYCVacancies@Parks.NY.Gov

Address

Street Adam Clayton Powell, Jr. State Office Building

163 W. 125th Street, 17th Floor

City New York

State NY

Zip Code 10027

 

Notes on ApplyingIf you feel you meet the minimum qualifications and agency operating needs and are interested in being considered for this vacancy, please submit a resume, an employment application and a cover letter demonstrating how you meet the stated minimum qualifications.

The employment application (Part 1 – Pre-Interview Form S1000) can be downloaded from the website of NYS Office of Parks, Recreation and Historic Preservation at www.parks.ny.gov/employment.

Electronic applications are encouraged; please submit application materials by email to NYCVacancies@Parks.NY.Gov. You must include “ADMIN OFFICER 1 – FINANCE UNIT” in the title of your e-mail for consideration.

It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications and agency operating needs.