Position Information

NY HELPNo

AgencyHealth, Department of

TitleOffice Assistant 3 - 90218

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $60506 to $72630 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Westchester

Street Address DOH NYS Veterans Home at Montrose

2090 Albany Post Road

City Montrose

StateNY

Zip Code10548

Job Specifics

Duties Description The Office Assistant 3 will perform various tasks in the following categories: communication, coordination, organization, and records maintenance. The responsibilities include maintaining all Workers Compensation case files, FMLA records, and medical absences, tracking all leaves of absence, and processing new employees. They will prepare time and attendance audits, process personnel transactions/records, update and maintain all Personnel databases and assist with Employee Relations activities.

Minimum Qualifications Reassignment: Current New York State Department of Health Veterans Home at Montrose employee with permanent or contingent permanent status as a Office Assistant 3.

Transfers: Current New York State employee with one or more years of permanent, contingent-permanent, or 55 b/c service
in a position allocated to Grade 12 or above, and that is eligible for transfer under Section 70.1 of the Civil Service Law to Office.

Promotion Provisional Appointment: In the absence of an eligible list with three or more candidates willing to accept a position, a temporary provisional appointment may be considered. For provisional appointment, candidates must meet one of the following minimum qualifications: Be a current New York State employee with one year of permanent competitive or 55-b/55-c service as an Office Assistant 2; or one year of permanent service in a clerical, keyboarding, or paraprofessional title allocated to Grade 7 or higher. For a list of the eligible titles go to https://www.cs.ny.gov/examannouncements/announcements/31183010qualifying.cfm

Preferred Qualifications: The preferred candidate should have experience working in the Human Resources Department and familiarity with Workers’ Compensation and FMLA. The candidate should possess data entry skills using various software applications, particularly Word and Excel. The candidate should also possess a practical understanding of office management methods and practices. They should also posse the ability to effectively communicate with staff members.

Additional Comments One contingent permanent, competitive full-time appointment.

Transfer candidates may be asked for their Social Security Number to verify your transfer eligibility. For more information on transfer types, transfer eligibility criteria, and the current transfer determinants for your title, visit the following website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm

If there are three or fewer qualified candidates interested in the appointment to this position, a permanent appointment may be made pursuant to Section 52.7 of the Civil Service Law. To be eligible, candidates must be an employee of the Department of Health Veterans Home at Montrose and have one year of permanent competitive service as an Office Assistant 2; or one year of permanent service in a clerical, keyboarding, or paraprofessional title allocated to Grade 7 or higher. For a list of the eligible titles go to https://www.cs.ny.gov/examannouncements/announcements/31183010qualifying.cfm

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.reasonable.accommodation@health.ny.gov to make a request.

NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The posted salary range ($60,506-$72,630) includes a downstate adjustment of $4,000.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resource Management Group

Telephone 914-788-6102

Fax 914-788-6019

Email Address oma.sommers@nysvets.org

Address

Street NYS Veterans' Home at Montrose

2090 Albany Post Road

City Montrose

State NY

Zip Code 10548

 

Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to oma.sommers@nysvets.org with Reference OA3 included in the subject line or by mail to Human Resources NYS Veterans Home at Montrose, 2090 Albany Post Rd. Montrose , NY 10548 or by fax to (914) 788 6161. Failure to include the required information may result in your resume not being considered for this position.