Position Information

NY HELPNo

AgencyUniversity at Albany

TitleAdministrative Assistant 2, Non-Competitive (Non-Permanent Eligible) CSEA

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $59787 to $72429 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Other (see below)

"Other" Explanation Academic Year 8:30am-4:30pm (Summers 8:00am-4:00pm) ½ hour lunch AY; ½ hour lunch Summer

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County New York

Street Address University at Albany (Government & Community Relations)

1400 Washington Ave

City Albany

StateNY

Zip Code12222

Job Specifics

Duties Description The Administrative Assistant 2 in the Office of Government and Community Relations (OGCR) provides support for key personnel including the VP for Government and Community Relations, the Director of Government Relations, the Director of Community Relations, and the Director of Public Engagement. This position also supports the Chief Campus Counsel in the Office of the General Counsel.

In this capacity, this position provides administrative support in scheduling meetings and maintaining the VP’s calendar, gathering information for documents and meeting preparation, updating and maintaining the office’s contact and email distribution lists, reserving meeting space, booking travel and processing travel card reconciliation and reimbursement forms.

Additionally, the Administrative Assistant 2 performs an array of office management duties including answering and fielding phone calls, sorting and distributing incoming mail, serving as a liaison for ITS and copier services, ordering and maintaining office supplies, processing payment of bills for both departments, monitoring the office’s Government Relations email account, preparing/entering legal files, supervising work study students, and providing light technical support for the offices.

Minimum Qualifications MINIMUM REQUIREMENTS:

High school diploma, or high school equivalency diploma, and three years of experience in administrative support**, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office.

**Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

OPERATING NEEDS:

Experience with Microsoft Office Suite (PowerPoint, Word, Excel, Access, and Outlook) preferred.

Experience in scheduling Outlook meetings / appointments, managing several Outlook calendars, and making travel arrangements.

Additional Comments YOU MUST APPLY ONLINE using this link: https://albany.interviewexchange.com/jobofferdetails.jsp?JOBID=196628

Attention: Permanent UAlbany Promotional candidates will retain a one-year hold on their current title while serving a 52 week probationary period. Upon successful completion of probationary period, UAlbany will grant an additional one-year discretionary hold on the prior title while serving in this non-competitive, at-will, non-permanent eligible position.

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the following website for the complete Annual Security Report (“Clery Report”): http://police.albany.edu/ASR.shtml

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Office of Human Resources

Telephone 518-437-4700

Fax 518-437-4731

Email Address classifiedjobs@albany.edu

Address

Street University at Albany

1400 Washington Avenue, UAB 300

City Albany

State NY

Zip Code 12222

 

Notes on ApplyingMUST APPLY ONLINE using this link: https://albany.interviewexchange.com/jobofferdetails.jsp?JOBID=196628