Position Information

NY HELPNo

AgencyAging, Office for the

TitleContract Management Specialist 2 - VID 208387

Occupational CategoryOther Professional Careers

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $86681 to $109650 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 20%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 2 Empire State Plaza - 3rd Floor

City Albany

StateNY

Zip Code12223

Job Specifics

Duties Description Under the general supervision of the Contract Management Specialist III, in the Grants, Purchasing and Contract Administration Unit, the Contract Management Specialist 2 will share responsibility for the fiscal administration of numerous State Grants-in-Aid contracts and contracts for several other miscellaneous programs and services administered by various not-for-profit, municipal grantees, and for-profits. While supervising and participating in the work assignments of subordinate staff, the selected candidate will oversee the initial application process, the resulting contract development process, ongoing monitoring of grant/contract spending and the grant/contract close-out process. The selected candidate will also be responsible for the supervision, development and evaluation of subordinate staff assigned to work on these grants/contracts.

Duties include, but are not limited to:
• Administration of numerous State Grants-in-Aid contracts and the fiscal administration of several miscellaneous programs, including tasks such as: the approval of grant applications, the development of contracts with contractors and sub-recipients, the review of claims and program progress reports, and the preparation of status reports as well as allocation and expenditure schedules.
• Provide ongoing supervision and technical assistance to subordinate staff. Such supervision includes: assignment of tasks, review of work, preparation of traineeship and probationary reports and periodic performance evaluations, review and approval of time records and leave requests, and facilitation of periodic section meetings.
• Respond to routine requests for information from agency management and staff, Legislative Finance Committees, control agencies and grantees. Prepare or direct the preparation of reports, including: various internal status reports, status reports on local grant awards and cash disbursements projections reports.
• Draft fiscal policies and procedures.
• Develop Requests for Application (RFAs) and Requests for Proposals (RFPs), other solicitation documents and assist in managing the procurement process, assist the Contract management Specialist 1 MWBE and SDVOB liaison with goal setting for solicitations, evaluate cost proposals and manage the evaluation process and develop the successful application(s)/proposal(s) into contracts.
• Work collaboratively with program staff in the development of fiscal and program policy.
• Responsible for agency compliance with State and Federal procurement laws, rules, regulation and policy.
• Act as liaison with control agencies on RFA/RFP and other solicitation issues and in obtaining approval of documents, including contracts.
• Register, attend and become a certified completer of an on-line course for the National Incident Management System (NIMS).
• Perform other tasks, including, but not limited to:
• Work with unit staff, contractor and grantee staff on Minority and Women-owned Business Enterprise (MWBE) issues and goals.
• Maintenance of agency accounts through the performance of reconciliations and preparation of adjusting entries.
• Establishment of contracts through the State Financial System (SFS)
• Review of sub-recipient audits.
• Provide assistance to subordinates of other units.
• Involvement in agency/division initiatives as requested.
• Occasional travel to contractors/subrecipient sites.

Minimum Qualifications Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 21 or above and eligible for transfer under Section 52.6 or 70.1 of the Civil Service Law.

NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.

Additional Comments • Travel may be required (approximately 20%), including during evening and weekends, depending on mission and assignment.
• Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the job.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

The NYS Office for the Aging is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources/AS

Telephone 518-473-5282

Fax (518) 486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.