Position Information

NY HELPNo

AgencyTaxation & Finance, State

TitleOffice Assistant 3

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $56506 to $68630 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County New York

Street Address 90 Church Street

City Manhattan

StateNY

Zip Code10007

Job Specifics

Duties Description The incumbent will be required to perform the following essential functions:

• Manipulate an alphanumeric keyboard to use a variety of software, word processing, spreadsheet and database applications to enter information, make inquiries and changes

• Monitor databases throughout the day. Perform regularly scheduled daily review of data entered for print and mail jobs throughout the facility to ensure accuracy and timeliness and to verify job status.

• Communicate effectively via telephone and email to respond to Department staff inquiries regarding print and mail job requests.

• Must be able to communicate effectively, both verbally and in writing with staff throughout the office.

• Prepare and analyze written reports for higher level staff.

• Access department computer system mainframe via a desk-top computer for daily tasks.

• Prepare and type various department forms to complete print and mail request transactions.

• Photocopy and collate materials as directed.

• Set up and use manual and electronic office recordkeeping and file systems commonly used in business settings.


• Assist with manual mailings and forms distribution as needed.

• Operate office equipment such as telephones, photocopiers, scanning equipment, computers and printers to perform administrative duties as needed.

• Able to use Pitney Bowes software and hardware for mailing purposes.

• Provide clerical assistance throughout office as needed.

• Supervise clerical staff including mentoring staff and preparing staff evaluations of staff performance.

• Must possess confident supervisory skills and the ability to counsel staff when necessary.

• Complete mandatory employee and/or supervisory training.

• Process payments and transmittals to banks, acknowledge and complete transmittals upon receipt from the bank.

• Organize and track all office supplies, coordinate and track purchase requests.

• Able to help with all aspects of preparing for an office move (organizing, making boxes, packing, purging etc.) when required.

• Handle sensitive applications, requests, and inquiries; adhere to the secrecy provision.

• Meet the Department’s time and attendance requirements.

• Comply with the Office of Human Resources Management, Affirmative Action, Code of Conduct, Ethics, and Internal Control rules, policies, and procedures.

Minimum Qualifications Candidates must be current NYS employees eligible for a transfer in accordance with Civil Service Laws, Rules, and Regulations.
OR
Reachable on the appropriate Civil Service Eligible List for this title and location.
OR
If eligible via 55 b/c please provide a copy of your active letter of eligibility with your response.

Additional Comments New York State is an equal opportunity employer. It's the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.

Any candidate selected for this position will be subject to a review of their tax return submissions by the New York State Department of Taxation and Finance. Employment of a candidate is conditioned upon a finding by the New York State Department of Taxation and Finance that the candidate is in compliance with all local, state, and federal tax laws.

In accordance with federal government requirements, the employment of any candidate selected for this position is conditioned upon successfully completing a background investigation including a criminal history record check
(fingerprint check).

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Lori Dean

Telephone 518-457-2365

Fax

Email Address Tax.sm.recruitmentteam4@tax.ny.gov

Address

Street W A Harriman State Office Campus

City Albany

State NY

Zip Code 12227

 

Notes on ApplyingThis location is eligible for location pay in addition to the salary range listed.

Telecommuting will be discussed at time of interview.

Qualified candidates should respond to the email address below with your cover letter and current resume:
Tax.sm.recruitmentteam4@tax.ny.gov
Attention: Lori Dean
Please include the vacancy number

Current and former NYS employees may be contacted for their Social Security Number to verify their employment.