Position Information

NY HELPYes

AgencyTaxation & Finance, State

TitleOffice Assistant 2 Keyboarding (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $42641 to $52413 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County New York

Street Address 90 Church Street

City Manhattan

StateNY

Zip Code10007

Job Specifics

Duties Description The incumbent will be required to perform the following essential functions:

• Manipulate an alphanumeric keyboard to use a variety of software, word processing, spreadsheet and database applications to enter information, make inquiries and changes.
• Monitor databases throughout the day. Perform regularly scheduled daily review of data entered for print and mail jobs by office staff for accuracy and timely completion.
• Prepare and type various department forms to complete print and mail request transactions.
• Assist with manual mailings and forms distribution as needed
• Communicate effectively via telephone and email to respond to Department staff inquiries regarding print and mail job requests.
• Communicate effectively, both verbally and in writing, with staff throughout the office.
• Provide clerical assistance throughout the office as needed.
• Prepare and analyze written reports for higher level staff.
• Access the mainframe via a desk-top for daily work schedule.
• Photocopy and collate materials as directed.
• Set up and use manual and electronic office recordkeeping and file systems commonly used in business settings.
• Operate office equipment such as telephones, photocopiers, scanning equipment, computers and printers to perform administrative duties as needed.
• Process payments and transmittals to banks, acknowledge and complete transmittals upon receipt from the bank.
• Organize and track all office supplies, coordinate and track purchase requests.
• Complete mandatory employee and/or supervisory training.
• Supervise clerical staff including mentoring staff and preparing staff evaluations of staff performance, if required.
• Handle sensitive applications, requests, and inquiries; adhere to the secrecy provision of the tax law.
• Able to help with all aspects of preparing for an office move (organizing, making boxes, packing, purging etc.) when required.
• Meet the Department’s time and attendance requirements.
• Comply with the Office of Human Resources Management, Affirmative Action, Code of Conduct, Ethics, and Internal Control rules, policies, and procedures.

Minimum Qualifications Candidates must be current NYS employees eligible for a transfer in accordance with Civil Service Laws, Rules, and Regulations.

OR

Reachable on the appropriate Civil Service Eligible List for this title and location.

OR

If eligible via 55 b/c please provide a copy of your active letter of eligibility with your response.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non­competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

Within a year of permanent appointment, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class examination for which they are qualified.

NON-COMPETITIVE MINIMUM QUALIFICATIONS:

Promotion Minimum Qualification: One year of permanent competitive or 55b/c service as an Office Assistant 1 Keyboarding.

OR

One year of clerical experience where most work time is spent performing keyboarding, data entry, chart compilation or arrangement, or various tasks involving typing into computerized systems.

Additional Comments New York State is an equal opportunity employer. It's the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.

Any candidate selected for this position will be subject to a review of their tax return submissions by the New York State Department of Taxation and Finance. Employment of a candidate is conditioned upon a finding by the New York State Department of Taxation and Finance that the candidate is in compliance with all local, state, and federal tax laws.

In accordance with federal government requirements, the employment of any candidate selected for this position is conditioned upon successfully completing a background investigation including a criminal history record check
(fingerprint check).

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Laura Mothon

Telephone 518-457-0496

Fax

Email Address External.Application@tax.ny.gov

Address

Street W A Harriman State Office Campus

City Albany

State NY

Zip Code 12227

 

Notes on ApplyingThis location is eligible for location pay in addition to the salary range listed.

Qualified candidates should copy the below web address into your browser to complete the online application for the Department of Tax and Finance.

Within the application, you will attach your cover letter & resume.

https://www7b. tax.ny.gov/HELP/gateway/HELP.Home

Current and former NYS employees may be contacted for their Social Security Number to verify their employment.